Secretary / Executive Assistant
Vin Poly Recyclers Private Limited
Delhi-NCR, India · Full Time
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- Experience
- Any
- Salary
- INR 28,000 – INR 35,000 / month
- Openings
- 1
- Posted
- 4 weeks ago
- Work mode
- In office
- Resume
- Required to apply
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Job description
Job Overview
We are seeking a dedicated Secretary / Executive Assistant to support the Managing Director (MD) by managing schedules, coordinating communications, and assisting with various administrative tasks. This role demands exceptional organizational skills, confidentiality, and proficiency in communication and technology tools.
Key Responsibilities
- Organize and maintain the MD’s calendar, scheduling meetings, appointments, and key business activities.
- Draft agendas, record minutes, prepare reports, presentations, and official business documents.
- Monitor and track critical assignments and deadlines, ensuring timely completion through consistent follow-ups.
- Handle sensitive emails and correspondence with strict confidentiality.
- Collaborate with multiple departments to gather updates, Management Information System reports, and relevant data.
- Support preparation of business reviews, management presentations, and reports for decision-making.
- Maintain systematic records, files, and important documents for quick retrieval.
- Manage travel arrangements, schedule meetings, and coordinate official engagements smoothly.
- Protect confidential business information with discretion.
- Facilitate effective communication between the MD and employees, clients, and vendors.
Required Skills and Competencies
- Outstanding verbal and written communication capabilities.
- Proficiency in utilizing relevant AI tools effectively.
- Strong organization and time management skills to handle multiple tasks.
- Good working knowledge of Microsoft Office suite including Excel, Word, PowerPoint, and Outlook.
- Skilled at preparing professional-grade presentations and business reports.
- Excellent coordination and follow-up skills to ensure processes complete efficiently.
- Ability to multitask and prioritize responsibilities effectively under pressure.
- Exhibit high professionalism and maintain confidentiality at all times.
- Possess a problem-solving mindset with keen attention to detail.
Compensation
The position offers a monthly salary range from 28000 to 35000 INR.
Industry
Environmental Services