Secretary / Executive Assistant

Role Overview

The Executive Assistant will deliver comprehensive administrative and operational support directly to the Managing Director (MD). This pivotal role requires exceptional follow-up abilities, clear communication, and effective coordination to facilitate seamless collaboration across various departments. The Executive Assistant represents the MD in many capacities, managing correspondence, assigning responsibilities, and ensuring tasks are completed diligently and on schedule.

Key Duties

• Offer executive-level assistance to the MD involving both professional and personal matters.
• Oversee daily coordination and communication with internal teams and external partners, ensuring timely follow-through.
• Organize and maintain the MD's calendar, appointments, and travel plans.
• Track and manage delegated tasks employing systematic follow-up procedures.
• Compose professional emails, letters, and documents with accuracy and care.
• Conduct research on delegated topics and generate concise summaries or reports.
• Engage professionally with clients and vendors, guaranteeing prompt replies and status updates.
• Handle confidential information judiciously and maintain discretion at all times.
• Supervise administrative functions, including office operations and project schedules.
• Assist the MD with personal responsibilities such as event planning, household coordination, and errands.

Essential Skills and Qualities

• Exceptional skills in follow-up and task tracking are paramount.
• Proficient in Microsoft Office Suite (Excel, Word) and Google Suite applications.
• Strong written and spoken English communication capability.
• Ability to remain calm under pressure and communicate effectively with senior-level executives.
• High level of integrity and reliability in managing sensitive information.