Office Assistant
Starling Associates Private Limited
Indore, Madhya Pradesh, India · Full Time
Be the first to apply
- Experience
- Any
- Salary
- INR 10,000 – INR 20,000 / month
- Openings
- 1
- Posted
- 1 week ago
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
About the Role
We are seeking a diligent and proactive Office Administration & Coordination Executive responsible for managing daily office operations, official communications, documentation, and coordination across various stakeholders, including clients, contractors, vendors, employees, and management. This role ensures that office functions run efficiently and all assigned tasks receive timely follow-up.
Primary Responsibilities
- Oversee day-to-day administrative activities and maintain organized office records, files, and correspondence.
- Handle official company email correspondence by composing, sending, receiving, and following up on communications including letters, quotations, enquiries, and offers.
- Coordinate effectively with clients, contractors, suppliers, and service providers to handle quotations, purchase needs, deliveries, payments, and other pending issues.
- Support tender and bid document preparation by gathering necessary documents from departments and vendors and ensuring deadlines are met.
- Prepare regular status reports, track pending tasks, and remind responsible parties of critical deadlines while escalating urgent issues to management.
- Manage scheduling of meetings, online calls, site visits, travel plans, and appointment calendars for management and site teams.
Key Skills and Abilities
- Strong written and verbal communication capabilities.
- Proficiency in Microsoft Word, Excel, PowerPoint, and email platforms such as Outlook or Gmail.
- Competence in independently drafting professional emails and maintaining detailed records.
- Excellent organizational skills with an aptitude for managing multiple tasks and time effectively.
- Ability to liaise confidently with internal teams, clients, vendors, contractors, and senior management.
- Basic knowledge of business documents like quotations, purchase orders, invoices, and tenders is advantageous.
Additional Information
The position offers a monthly remuneration range between 10,000 and 20,000 INR. Dedicated management of communication and documentation is essential to ensuring smooth operations and collaboration across departments and external partners.