Resource Planning Specialist

Job Purpose

The role is centered on optimizing the planning and coordination of divisional resources to ensure effective functioning. It requires a comprehensive understanding of inter-departmental interactions to meet all employee requirements efficiently.

Qualifications and Skills

Candidates should hold a Bachelor's degree in Administration or a related discipline and possess fluency in English, covering reading, writing, and verbal communication. Essential personal attributes include meticulous attention to detail, a safety-conscious mindset, physical capability, strong problem-solving skills, adaptability, effective time management, a solid work ethic, and the ability to collaborate well within a team.

Experience

Applicants must have between one and three years of relevant professional experience. Experience within the marine port industry is considered a valuable advantage.

Key Responsibilities

• Manage and coordinate the Behavioral Improvement and Consequence Management (BICM) activities.
• Organize, supervise, and control the Technical Services Division (TSD) employee vacation schedules.
• Identify, assess, and address personnel-related issues, escalating when necessary.
• Ensure all work meets the highest standards, considering available resources and departmental requirements.
• Comply with all company rules, regulations, policies, and procedures, facilitating their enforcement within the division.
• Collaborate with the HR division and Port Authority for strategic alignment and information exchange.
• Coordinate procurement of government and Port Authority documentation such as IQAMA, Port Permits, Insurance, and Certificates.
• Oversee the TSD training matrix management and career path planning for employees.
• Manage personnel scheduling, review time records, prepare overtime requests, and analyze scheduling system reports for accuracy.
• Perform other reasonable tasks related to the overall job function.
• Prepare monthly incentive reports for the finance division.
• Maintain the Document Management System, ensuring compliance with procedures for revision, communication, and disposal across the department.

Performance Metrics

• Control and manage incentive costs.
• Produce monthly reports on duty hours.
• Oversee project management tasks.
• Ensure completion of scheduled training programs.
• Monitor progress of employee vacation plans.

Technical Competencies

• Prepare for and conduct audits.
• Basic budgeting skills.
• First aid knowledge.
• Intermediate proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
• Basic project management capabilities.
• Ability to perform root cause analysis.
• Familiarity with governmental rules and regulations related to processes.
• Competent in statistical analysis.
• Efficient management of time and resources.
• Application of time management techniques.
• Effective verbal and written communication skills.