Receptionist cum Admin Executive

Company Overview

RSK Business Solutions Private Limited specializes in system safety and safety assurance services for large and complex engineering projects. We emphasize the practical application of system safety engineering through the entire safety lifecycle, including hazard analysis, safety requirement derivation, verification, safety justification, and development of safety cases.

Job Summary

We are seeking an organized and responsible Receptionist cum Admin Executive to handle front desk duties alongside daily office administration tasks. The role involves maintaining employee attendance and leave records, managing employee entry and exit, assisting visitors, coordinating office needs, and supporting HR and management administratively.

Key Responsibilities

• Maintain daily attendance logs, track employee check-in/out times, monitor late arrivals, early departures, absenteeism, and attendance discrepancies.
• Follow up on pending attendance regularizations and leave approvals; prepare attendance reports on daily, weekly, or monthly basis; highlight attendance issues to HR and management.
• Keep accurate records of employee entry and exit during office hours, track office presence including work from home or leaves, and ensure office access compliance with attendance policies.
• Manage the reception area as the first point of contact, warmly greet visitors and employees, handle incoming calls, messages, courier, and correspondence, and maintain visitor documentation.
• Coordinate with relevant employees to handle visitor access and manage courier or document movements successfully, while ensuring a professional reception environment.
• Support HR team with routine employee administrative tasks maintaining confidentiality of employee and company information.

Required Skills & Competencies

• Strong verbal and written communication skills with a professional and pleasant demeanor.
• Excellent organizational and coordination abilities.
• Proficient in MS Office applications, especially Excel and Word.
• Accurate maintenance of attendance and administrative records.
• Basic understanding of HR, attendance, and leave management processes.
• Good follow-up abilities, time management skills, and strong attention to detail.
• Capable of managing multiple tasks independently with responsibility, punctuality, and discipline.
• Professional handling of employees and visitors.

Eligibility

Applicants must hold at least a graduate degree.