Purchase Executive

Role Overview

We are seeking a skilled Purchase & Procurement Executive capable of managing vendor interactions, comparing quotations, negotiating commercial terms, preparing and releasing purchase orders, and ensuring timely follow-up on materials.

Key Responsibilities

• Manage daily procurement tasks and purchase activities independently.
• Gather vendor quotations, analyze them, and prepare comparative statements.
• Negotiate vendor pricing, payment methods, delivery schedules, freight charges, GST, warranty, and other commercial aspects.
• Identify potential new suppliers aligned with organizational needs.
• Create and issue Purchase Orders after necessary approvals, ensuring accuracy in item details, quantities, rates, taxes, payment, and delivery terms.
• Engage vendors for order confirmation and timely supply of materials.
• Collaborate cross-functionally with Engineering, Projects, Stores, Accounts, and other departments.
• Monitor pending purchase orders, maintain comprehensive purchase documentation, and handle PO modifications as required.
• Address vendor concerns related to pricing, delivery, product quality, and documentation.
• Maintain an organized database comprising vendors, quotations, purchase orders, and records.
• Assist management in procurement cost savings and securing improved purchasing conditions.

Qualifications and Skills

• Strong negotiation abilities with suppliers.
• Proficiency in preparing and releasing purchase orders.
• Adept with quotation analysis and understanding of procurement protocols.
• Effective vendor coordination and follow-up skills.
• Competence with MS Excel and general MS Office applications.
• Fundamental knowledge of GST, payment terms, delivery conditions, and commercial practices.
• Good verbal and interpersonal communication capabilities.
• Self-driven with capability to handle multiple procurement tasks simultaneously.