Proposal Executive

About Kristina Zanic Consultants

Kristina Zanic Consultants is acclaimed for delivering unique, quality-driven, and stylish solutions across hospitality, leisure, commercial, and residential sectors worldwide. Guided by core values like Visionary, Integrity, Flexibility, Empowerment, and Passion, they create inspiring and enduring environments.

Primary Role

The Proposal Executive is primarily responsible for supporting the bidding process for new projects and contracts. This role focuses on crafting compelling, compliant proposals that secure business opportunities while collaborating closely with Business Development, Management, and Design teams to ensure timely, budget-aligned delivery of high-quality bids. It also entails safeguarding and enhancing commercial partnerships through diligent contract management and risk reduction.

Key Responsibilities

• Proactively identifying relevant bids and RFPs aligned with company objectives.
• Conducting detailed research on potential clients to grasp their needs, challenges, and solution preferences.
• Preparing initial bid evaluations assessing feasibility, win potential, and required resources.
• Gathering essential information and requirements from internal departments.
• Maintaining project timelines and budgets, ensuring deadlines are met efficiently.
• Ensuring completeness, accuracy, and compliance in all bid documents.
• Coordinating with Sub Consultants to assemble project proposals.
• Managing communications with clients, consultants, and other stakeholders during bidding.
• Drafting and refining proposal content to be clear and concise.
• Collaborating with internal teams to compile and validate technical details.
• Proofreading all documentation for consistency and accuracy.
• Facilitating communication and conflict resolution between departments involved in the bidding.
• Securing timely approvals and sign-offs on necessary bid materials.
• Assisting in preparing presentations and materials for client meetings and participating when needed.
• Maintaining compliance with client requirements, legal norms, and company policies, staying informed on industry changes.
• Tracking bid success rates, analyzing results, and suggesting process enhancements.
• Leading by example to uphold Kristina Zanic Consultants’ service standards and values.

Additional Responsibilities

• Leading project teams and collaborating with designers throughout all phases from inception to delivery.
• Mentoring designers in technical, operational, cost-effectiveness, and design detail aspects.
• Identifying and managing project resources, providing consistent feedback to management.
• Fostering a cooperative workplace environment and addressing issues proactively.
• Ensuring compliance with company policies as outlined in the Employee Handbook.
• Maintaining meticulous use of filing systems and databases.
• Adhering to punctuality and a professional appearance, setting high morale and standards.

Qualifications and Experience

• Bachelor’s degree in Interior Design, Architecture, Business Administration, or related disciplines.
• At least 5 years in a similar capacity.
• Comprehensive understanding of the design industry.
• Strong analytical, problem-solving abilities with keen attention to detail.
• Outstanding written and verbal communication skills tailored to various audiences.
• Familiarity with contract management software and data analysis tools.
• Capable of working independently and collaboratively in fast-paced settings.
• Skillful in presentations with awareness of balancing conflicting interests and project or statutory demands.
• Strong commercial insight along with knowledge of financial concepts relevant to business development.

Why Work With Us?

Joining Kristina Zanic Consultants means collaborating with a visionary team that encourages creativity, innovation, and excellence. Opportunities include working on notable international projects and building enduring supplier relationships, providing a meaningful influence within the design industry.