Property Officer

Role Overview

The Property Officer plays a crucial role in supporting the efficient administration and upkeep of property assets. This position involves overseeing day-to-day property functions, ensuring maintenance tasks are completed, keeping comprehensive records, and managing facilities to align with organizational standards.

Key Responsibilities

• Coordinate and oversee maintenance and repair work for properties.
• Communicate effectively with tenants, occupants, contractors, and service vendors.
• Follow up on maintenance requests and operational concerns to ensure timely resolution.
• Assist in conducting property inspections and monitor the status of buildings.
• Manage access permissions and service schedules for properties.
• Maintain thorough documentation including records, schedules, contracts, and reports related to property management.
• Support administrative processes such as budgeting, procurement, quotations, service agreements, and compliance monitoring.

Qualifications and Requirements

• Diploma or Bachelor’s degree in Property Management, Real Estate, Facilities Management, Business Administration, or a related field.
• Solid understanding of property operations, facilities coordination, and maintenance workflows.
• Familiarity with building systems, maintenance demands, and facility management fundamentals.
• Competency in handling maintenance requests, inspections, and contractor coordination.
• Exceptional organizational skills with keen attention to detail for record-keeping.
• Ability to maintain precise and updated property documentation, including contracts and schedules.
• Knowledge of workplace safety, building compliance, and pertinent property laws and regulations.
• Strong interpersonal and communication skills for engaging stakeholders professionally.
• Effective negotiation, coordination, and problem-solving capabilities.
• Proficiency in Microsoft Office tools or similar property management software.
• Capability to manage multiple priorities and respond effectively to operational challenges.
• A high degree of responsibility, professionalism, and commitment to service quality.
• Self-motivated, dependable, and capable of both independent and team-oriented work.