Project Management Office Specialist

About Stratogent

Stratogent serves as a critical technology partner powering the Life Sciences, Healthcare, and Biotech industries worldwide. With a strong offshore delivery center for PTP.Cloud, we bring over 20 years of experience in designing, securing, and managing complex cloud and infrastructure environments. Our expertise spans Cybersecurity, Infrastructure, Networking, DevOps, FinOps, SecOps, and UserOps, ensuring our customers benefit from reliable, secure, and compliant technology that supports scientific research, drug discovery, and healthcare innovation. At Stratogent, employees are entrusted with meaningful responsibilities, continuous learning, and growth opportunities in an inclusive work environment that values authentic contributions.

Role Overview and Responsibilities

• Provide essential support to the PMO Specialist in managing monthly invoicing and generating various project and performance reports.
• Facilitate the Performance Management Process by tracking schedules, coordinating meetings, and updating status reports between reporting managers, HR, and teams.
• Handle onboarding and offboarding procedures for team members, ensuring smooth integration and knowledge transfer by coordinating with technical leads.
• Assist in maintaining project documentation and generate compliance and quality reports for audits and management review.
• Collaborate with PMO Analysts and liaise among HR teams (including PMS, Recruitment, and Learning & Development), Quality & Compliance units, and Delivery teams to ensure seamless project execution.
• Support overall project management tasks such as publication, review, and approval of critical deliverables, while ensuring adherence to project plans that meet schedule, cost, resource, and quality standards.
• Drive continuous improvement initiatives aimed at enhancing PMO workflows by eliminating inefficiencies and automating routine tasks, promoting the adoption of best practices and standard procedures.
• Act as a backup contact for PMO Lead during their absence, supporting related activities and providing guidance to teams and leadership.

Detailed Key Responsibilities

• Invoice and Budget Management: Track invoice due dates, prepare and review monthly invoices in collaboration with PMO Analysts and team leads, and update stakeholders on approval status.
• Performance Management System (PMS): Monitor quarterly PMS schedules, organize review meetings with resources and leads, and facilitate communication between reporting managers and HR for timely data and reporting.
• Onboarding and Offboarding: Manage end-to-end resource transitions, support new team members during onboarding to complete all prerequisites, and ensure knowledge transfer plans are created and signed off.
• Quality and Compliance: Maintain project-related documentation, generate audit reports, and follow up with teams and leads to ensure compliance with established guidelines and timelines.
• Project Coordination: Support project teams with deliverable publication, review, and approval, maintaining consistency in project plans aligned with schedules, budgets, resources, and quality benchmarks.
• Continuous Improvements and Innovation: Lead initiatives to optimize PMO processes, eliminate redundancies, and automate tasks, fostering the integration of best practices.
• Backup Duties: Serve as point of contact and provide assistance during PMO Lead absences to ensure ongoing operations.

Eligibility

Applications are open to any graduate interested in contributing to technology-driven project management in healthcare and life sciences sectors.