Project Delivery Coordinator

Role Overview

At SYOS Aerospace, we develop autonomous systems for air, land, sea, and subsurface applications. We are seeking a Project Delivery Coordinator who excels at organizing complexity, maintaining accountability, and ensuring project milestones are met efficiently.

Key Responsibilities

• Collaborate with Project Managers to create, maintain, and regularly update project plans and timelines.
• Monitor milestones, dependencies, and deliverables, adjusting priorities as needed.
• Identify potential delays early and alert stakeholders proactively.
• Translate project schedules into actionable tasks for engineering and delivery teams.
• Manage project workflows in Jira, ensuring tickets have accurate ownership, status, priorities, and deadlines.
• Follow up consistently on overdue tasks to maintain accountability.
• Maintain clean and active backlogs while flagging any blocked, overdue, or at-risk items.
• Provide straightforward weekly summaries of project progress across teams.
• Organize project meetings, including agendas, logistics, and participant coordination.
• Document decisions and action items, ensuring closure through timely follow-ups.
• Handle logistical coordination such as packing, documentation, and shipment preparation for project requirements.
• Support engineering teams by managing coordination efforts, enabling them to focus on technical tasks.
• Assist Project Managers and Product Leads by compiling project updates, status reports, and presentation materials.
• Maintain all project documentation, registers, and records diligently.
• Keep risk, issue, and action logs updated and accessible.
• Serve as the initial contact for straightforward project inquiries, resolving issues when possible or escalating as needed.
• Prepare consistent weekly and monthly reports to provide clear insight into progress, risks, and priorities for stakeholders.
• Contribute to establishing a smooth and consistent delivery rhythm across rapidly evolving engineering programs.

Candidate Profile

• A minimum of two years' experience in project coordination, delivery, engineering, manufacturing, or related areas.
• Preferably experienced working alongside engineering, technical, or product development teams.
• Exceptional organizational abilities combined with keen attention to detail.
• Assertiveness to inquire, pursue action items, and hold team members accountable.
• Strong verbal and written communication skills.
• Capability to juggle multiple priorities effectively while focusing on key objectives.
• A proactive, hands-on approach to solving emerging challenges.
• Familiarity with Jira and Confluence tools is beneficial.
• An engineering degree, technical credential, or similar background is a plus but not mandatory.
• Available to start immediately.

Work Environment and Culture

The SYOS team tackles unique challenges without a predefined playbook, requiring adaptability to change, ambiguity, and a fast-paced setting. We value individuals who can bring order without imposing unnecessary bureaucracy, collaborate confidently with technical teams, and solve problems by engaging directly.

This role offers the chance to contribute to innovative projects including uncrewed aircraft, autonomous systems, defense initiatives, and advanced engineering efforts.

Additional Information

Employment is full-time and based onsite at Mount Maunganui, Bay of Plenty, New Zealand.