Project Cost Administrator

Position Overview

This vacancy is for a Project Cost Administrator role operated remotely from the United Arab Emirates. The position is integral to maintaining accurate project financial records, supporting project managers, engineers, and site supervisors with reliable cost data essential for decision-making.

Key Responsibilities

• Accurately process supplier delivery dockets within 24 to 48 hours.
• Verify delivery dockets and supporting documents against purchase orders to ensure completeness and accuracy of project records.
• Apply proper project and cost codes, aiming for 99%+ coding accuracy.
• Maintain and update project cost data in Workbench software to ensure current and accurate records.
• Handle timesheets, labor and plant records, supplier information, and other cost-related documentation.
• Review data to detect duplicates, discrepancies, miscodings, or missing information and address these issues promptly.
• Manage an outstanding docket register and diligently follow up on unresolved items.
• Coordinate with site teams and suppliers to obtain any missing documentation.
• Ensure project files are comprehensive, well organized, and accessible to stakeholders.
• Provide precise supplier, labor, plant, and project cost information to relevant project personnel.
• Safeguard strong data integrity and proactively prevent errors leading to rework.
• Meet processing deadlines consistently while maintaining high accuracy and attention to detail.

Qualifications and Experience

• Minimum of two years’ experience in project administration, cost control, accounts, construction administration, or related fields.
• Proficient in using Workbench software for cost information management.
• Hands-on experience with processing project cost elements including delivery dockets, purchase orders, timesheets, labor and plant records.
• Sound knowledge of project and cost coding with demonstrated accuracy.
• Excellent data entry capabilities and meticulous record management.
• Strong skills in identifying and resolving data inconsistencies and discrepancies.
• Effective communication and follow-up skills with suppliers and site teams.
• Ability to multitask and adhere to strict deadlines.
• Highly organized and capable of managing remote work environments independently.
• Reliable and fast internet connectivity and dedicated workspace for remote work.
• Experience in Australian construction, civil engineering, infrastructure sectors or similar project-based industries preferred.
• Prior experience supporting engineering or project management teams is advantageous.
• Familiarity with maintaining plant, labor, supplier, and project cost data is desirable.

Benefits and Work Conditions

• Permanent full-time position with a fully remote work-from-home setup.
• Weekly schedule Monday to Friday aligned with Australian Eastern Standard Time daytime hours.
• Provision of necessary equipment and a secondary Wi-Fi modem to ensure connectivity.
• 21 annual leave days with entitlement from day one and 100% carryover of unused leave.
• Health maintenance organization (HMO) coverage starting immediately.
• Additional benefits including 13th-month salary, monthly gift vouchers, and milestone rewards for special occasions.
• Regular employee engagement activities such as team-building events, virtual town halls, and festive celebrations.
• Opportunities for professional growth, ongoing training, and international exposure to projects.
• A supportive remote work culture emphasizing trust, accountability, collaboration, and work-life balance.

Additional Information

This recruitment is conducted by a partner company managing applications and subsequent procedures. The system uses AI-assisted tools for application screening to facilitate unbiased selection. Data privacy is handled in accordance with applicable regulations, and applicants’ rights relating to data processing are respected. Final hiring decisions are made by human recruiters.