Project Coordinator - Deep Tech Quantum Computing

About Infleqtion

Infleqtion is dedicated to advancing atom-based quantum technology to revolutionize sensing and computing applications with significant performance improvements. Operating with a startup mindset, we prioritize results, rapid innovation, and customer-centric solutions. Our culture encourages interdisciplinary collaboration, quick prototyping with rigorous systems engineering, and taking calculated risks to foster breakthroughs.

Role Overview

We are looking for a Project Coordinator who can support the operational execution of our quantum computing projects. The ideal candidate will possess strong organizational skills, a willingness to develop new processes, and a commitment to ensuring that operational tasks are reliably completed without oversight.

Key Responsibilities

• Manage daily operations including minor equipment upkeep such as battery replacements and monitor setups, inventory procedures, handling orders, and coordinating between shipping, IT, vendors, and R&D teams.
• Assist in proposal preparation by supporting scope and budget development; help technical leads track deliverables, schedules, budgets, inventory, purchases, subcontractor communications, and progress reporting.
• Act as a liaison between the Quantum Computing R&D, Engineering, Program Management, and departments including finance, facilities, marketing, and legal.
• Enforce and support internal processes involving export controls, IT security, sensitive data handling, reliability tracking, and address IT and compliance issues.
• Organize complex scheduling, scrum meetings, training sessions, timesheet assistance, and monitor follow-ups and action items.
• Maintain project management tools such as Jira and Confluence by updating scrum boards, Gantt charts, purchase requests, meeting notes, reliability data, and charge code inquiries.

Candidate Requirements

• Quick learner with adaptability to changing tools and priorities in a fast-paced technical environment, proactively seeking knowledge and guidance.
• Proficient in internet research and utilization of AI tools like ChatGPT for information gathering and task efficiency.
• Excellent organizational ability to track numerous workflows, dashboards, and ensure persistent follow-through without losing details.
• Strong communication skills to professionally coordinate and negotiate tasks across internal teams and external vendors despite conflicting priorities.
• Understanding of and respect for compliance, security, export controls, and confidentiality requirements.
• Proactive problem-solver able to identify operational gaps and suggest improvements independently.
• Experienced in complex meeting scheduling, conflict resolution, and managing recurring scrum or review sessions.
• Meticulous attention to detail in documentation and reporting to minimize operational or compliance errors.
• Capable of performing light physical duties such as equipment handling and operating within secure labs or offices.

Preferred Experience and Education

• Minimum of two years in operations, administrative support, or project coordination roles supporting technical or engineering teams.
• Familiarity with tools like Jira, Confluence, TSheets, Microsoft Office, calendar management, and inventory or ticket system software.
• Bachelor’s degree preferred.

Compensation and Benefits

• Annual salary between $60,000 and $85,000.
• Comprehensive health coverage including medical, dental, vision, and disability fully paid by the company.
• Employer-funded Health Savings Account and Flexible Spending Account.
• Unlimited paid time off and paid family leave (FMLA, maternity, paternity).
• 401(k) retirement plan with company matching contributions.
• Company-paid Life and Accidental Death & Dismemberment insurance.
• Employee Assistance Program and student loan repayment support.
• Equity participation package available.

Additional Information

Infleqtion maintains a strict no unsolicited agency resume policy and will not be responsible for any related fees.