Programme Coordinator

Overview

This role is part of the Infrastructure and Assets Group dedicated to planning, building, and maintaining resilient infrastructure that supports and enriches the Hamilton community today and into the future. As a Programme Coordinator within the Design & Deliver Unit, you will support the Portfolio Office by coordinating and facilitating the delivery of the city’s capital infrastructure programme.

Key Responsibilities

• Organize and manage programme meetings, prepare documentation, take minutes, and track action items.
• Assist the delivery process across all stages of the programme lifecycle from initial planning through to project closure.
• Create comprehensive, high-quality reports, dashboards, and presentations for programme and project governance.
• Ensure correct application of programme and project methodologies to enhance project management capabilities.
• Support financial oversight including processing purchase orders, forecasting budgets, and monitoring expenditures.
• Maintain programme schedules, track key milestones, and manage dependencies between projects.
• Assist with risk, issue, and change management activities.
• Operate within council policies and procurement systems, including the use of Psoda software.
• Facilitate communication and coordination among project teams, portfolio office, and broader council stakeholders.
• Contribute to continuous improvement initiatives, foster positive team culture, and uphold health and safety standards.

Candidate Profile

• Highly proactive, organized, and committed to producing quality work.
• Demonstrates initiative and anticipates needs in a dynamic environment.
• Maintains composure and flexibility when managing multiple tasks simultaneously.
• Builds strong collaborative relationships and communicates effectively.
• Takes responsibility and follows through on commitments with a practical, solution-oriented mindset.
• Welcome candidates are recent graduates eager to launch their career and willing to learn and develop within the role.

Qualifications and Experience

• Tertiary qualification in business, project management, or a related field.
• 8 to 10 years of relevant experience in project or programme coordination.
• Professional certifications such as Prince2, PMP, or a New Zealand Certificate/Diploma in Project Management (Level 4-5) or equivalent.
• Experience supporting governance, coordination, reporting, and documentation within capital delivery or infrastructure environments.
• Ability to concurrently manage multiple projects or programmes in a structured delivery setting.
• Proficiency in financial administration related to projects, including budgeting, forecasting, and expenditure oversight.
• Skilled in preparing and maintaining governance and delivery documentation and reports.
• Understanding of Health and Safety requirements applicable to capital projects.
• Competency with project management systems like Psoda and Microsoft Office tools including Teams, Project, Excel, and Outlook.
• Strong prioritization and independently managing workload demands.
• Excellent interpersonal and communication skills, capable of engaging a diverse range of internal and external stakeholders.

Compensation and Benefits

The annual salary ranges from approximately 80,000 to 87,000 NZD depending on skills and experience.

• Flexible working arrangements supported by an award-winning policy.
• Opportunities for ongoing professional development.
• Two wellbeing days allocated each year.
• Free health insurance coverage through Unimed, including hospital and surgical care, with discounted family member memberships.
• Complimentary health checks and flu vaccinations annually.
• Option to purchase additional annual leave.
• Reimbursement for eye testing and glasses expenses.
• Discounts at various local businesses such as gyms, cafes, dentists, and hairdressers.

Additional Information

Applicants are encouraged to submit a cover letter combined with their resume as one PDF, or use the provided messaging option during application. Applications will be accepted until 30 August 2026, with ongoing shortlisting. All candidates will receive notification by email. Selection steps include interviews, reference checks, and criminal background screening; further checks may be required depending on role relevance. The council supports applicants with access needs throughout the selection process and is committed to diversity, inclusiveness, and honoring the Treaty of Waitangi relationships with local iwi. Recruitment agencies not invited by the council will not be remunerated for unsolicited applications.