Procurement Officer

About the Role

We are looking for a seasoned Procurement Officer to effectively manage various facets of procurement operations, including supplier coordination, inventory tracking, reporting, and vendor management.

Key Responsibilities

• Handle procurement requests and prepare essential procurement documents such as RFIs, RFQs, and RFPs.
• Coordinate with suppliers and vendors to obtain quotations, clarify requirements, aid in commercial negotiations, and ensure punctual delivery of goods and services.
• Assist with vendor evaluation, performance monitoring, and maintain strong supplier relationships.
• Ensure all procurement procedures comply with approved policies, workflows, and relevant regulations.
• Keep accurate, up-to-date records of contracts, purchase orders, quotations, supplier details, and other procurement documentation.
• Support inventory management by tracking acquired goods and monitoring stock to satisfy operational needs.
• Collaborate closely with internal teams to comprehend procurement needs and provide timely assistance.
• Help prepare procurement reports covering expenditure analysis, purchasing activities, vendor performance, and management information.
• Ensure procurement activities are properly documented in procurement or ERP systems.
• Support audit processes by maintaining complete and accessible procurement records.
• Contribute to initiatives aimed at improving procurement efficiency, cost savings, productivity, sustainability, and procedural enhancements.
• Adhere to departmental policies, SOPs, system guidelines, and approved procurement best practices.

Minimum Qualifications and Experience

• High School Diploma with relevant professional experience or a Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related disciplines.
• At least 5 years of pertinent experience in procurement, purchasing, supply chain, vendor management, or similar roles.
• Hands-on experience with procurement documentation, supplier coordination, quotations, purchase orders, contracts, inventory support, and vendor management.

Essential Skills

• Procurement planning and request handling.
• Preparation of RFIs, RFQs, and RFPs.
• Supplier and vendor communication.
• Quotation evaluation and assistance in commercial negotiation.
• Administration of purchase orders and contracts.
• Monitoring inventory and stock levels.
• Generating procurement reports and expenditure analyses.
• Monitoring vendor performance.
• Proficient use of procurement and ERP software systems.