Procurement Clerk

Job Overview

The Procurement Clerk plays a key role in managing communication and relations with the university’s suppliers and internal departments, ensuring smooth handling of procurement procedures for goods and services.

Key Duties

• Maintain effective communication with vendors, suppliers, and customs brokers as needed.
• Coordinate communications between Accounting, Receiving, and Purchasing Departments.
• Prepare purchase order documentation for university sourcing activities.
• Advise various university departments on purchasing decisions.
• Receive, evaluate, and process requisitions following university guidelines.
• Manage department-specific filing tasks.
• Perform additional duties assigned by the Purchasing Manager.

Required Knowledge and Skills

• Capable of working independently or collaboratively within a team.
• Maintain accurate and organized records for numerous customer orders.
• Flexible, proactive, and able to operate without close supervision.

Qualifications

• High School Diploma with CXC Math and English.
• Minimum of one year’s experience in an office setting.
• Proficiency with Microsoft Office Suite.
• Experience using SAP Concur.
• Knowledge of Banner Computer System is preferred.

Work Environment and Physical Requirements

• This role is based in a professional office environment.
• Utilizes standard office equipment such as computers, phones, and filing cabinets.
• Primarily sedentary work requiring sustained concentration across multiple tasks.

Working Hours and Travel

• Standard work week of 40 hours, Monday to Friday, with flexible start, break, and end times.
• Limited optional local travel may be involved.
• Overtime work is required as necessary.