Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role Overview

This full-time remote position combines multiple purchasing-oriented roles to assist in organizing and executing procurement tasks throughout the company. Key responsibilities include managing purchase orders, monitoring shipment schedules, and maintaining precise procurement documentation.

Primary Duties

• Coordinate and process purchase orders for various departments.
• Track delivery statuses to ensure timely receipt of goods.
• Keep detailed and accurate records of procurement activities and documentation.
• Support sourcing efforts by researching suppliers and evaluating pricing and contract terms.
• Communicate effectively with internal teams and vendors to resolve order or invoice discrepancies.
• Collaborate with finance and project teams to secure timely approvals aligned with project schedules.
• Contribute to ongoing enhancements of purchasing procedures and systems.

Qualifications and Skills

• Solid understanding of purchasing workflows, including experience with purchase order processing and general procurement duties.
• Basic knowledge of vendor management, contract negotiation, and procurement best practices.
• Strong communication skills for effective liaison with various stakeholders.
• Meticulous attention to detail coupled with strong organizational capabilities to handle multiple demands and meet deadlines.
• Proficient in using spreadsheets and procurement or ERP software; comfortable operating within digital and remote environments.
• Ability to work autonomously while prioritizing tasks and solving problems efficiently in a dynamic and creative business context.
• Previous work experience in purchasing, procurement, operations, or administrative roles is preferred.
• Educational background in business, supply chain management, administration, or similar fields is advantageous but not mandatory if relevant experience is demonstrated.