PMO / Reporting & Coordination Engineer

About ARX

ARX is a global collective of experts specializing in engineering, design, and architecture. We provide broad-scope consulting, project management, and technical services across diverse sectors including airports, bridges, buildings, cableways, digital innovation, environment, equipment, geology, geotechnics, hydropower, metros, nuclear plants, oil & gas, pipelines, ports, railways, river engineering, roads, traffic, tunnels, and water/wastewater treatment. With a presence spanning Europe, the Americas, Asia, Africa, and Oceania, our approach uniquely integrates international best practices with localized expertise to address the specific needs of each community. At ARX, we foster innovation and sustainability, working to transform communities through pioneering projects.

Our team is composed of visionaries and specialists dedicated to cultivating talent and advancing careers within a collaborative setting. With expanding operations in the Middle East—particularly in the UAE and Saudi Arabia—ARX continues to strengthen its footprint in the dynamic GCC market.

Position Overview

Based in Madinah, Kingdom of Saudi Arabia, we seek a proactive PMO / Reporting & Coordination Engineer. This role involves hands-on coordination and report management supporting various engineering project functions, primarily on large-scale building, hospitality, mixed-use, infrastructure, or construction programs. It requires regularly interfacing with engineers, designers, contractors, subcontractors, and other stakeholders to ensure decisions and technical matters are correctly followed up and resolved.

Key Responsibilities

• Assist the Engineering Manager and cross-disciplinary engineering teams with day-to-day coordination, follow-up, progress tracking, and reporting activities.
• Manage multiple trackers and logs, including engineering action items, deliverables, meeting actions, issues, RFIs/design queries, submittals, and progress dashboards.
• Document and track minutes, decisions, and action owners from coordination meetings while ensuring timely completion of assigned tasks.
• Conduct regular follow-ups with all technical stakeholders to collect responses, approvals, updates, and resolve pending inputs.
• Compile and deliver succinct daily, weekly, and monthly progress summaries, management briefs, look-ahead schedules, and dashboards.
• Identify and escalate potential delays, conflicts, missing data, and risks to the Engineering Manager promptly.
• Support coordination of deliverables, design feedback, technical submissions, workshops outcomes, correspondence, and close-out documentation.
• Review technical notes and correspondence to determine responsibilities, deadlines, and required actions accurately.
• Collaborate with document control teams to maintain organized, traceable, and up-to-date records and correspondence files.
• Promote consistent communication, timely follow-ups, accurate reporting, and effective information flow across engineering management functions.

Qualifications and Skills

• Bachelor’s degree in Engineering, Construction Management, Project Management, Architecture, or similar field.
• Three to five years’ experience in engineering coordination, project coordination, PMO support, or technical office roles within large-scale building or infrastructure projects.
• Strong proactive follow-up capability to monitor and close open actions effectively.
• Familiarity with engineering deliverables, design reviews, RFIs, submittals, technical correspondence, and multidisciplinary coordination processes.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint, Outlook); experience with Power BI or dashboard reporting is advantageous.
• Knowledge of document management platforms such as ACONEX, SharePoint, or ACC is preferred.
• Basic understanding of planning tools like Primavera P6 or Microsoft Project is beneficial though not required for a senior planner role.
• Fluent English communication skills, both written and verbal, with confidence to engage various project stakeholders.
• Strong organizational aptitude, attention to detail, tenacity, and ability to handle multiple deadlines in a site-based environment.
• Work experience on Middle Eastern projects is desired; experience in Saudi Arabia is considered an asset.

Benefits

• Collaboration with a progressive and innovative team focused on synergy.
• Exposure to landmark projects shaping development in the Middle East and North Africa.
• Personalized opportunities for career growth and professional development aligned with individual goals.