PMO Coordinator

About The a2 Milk Company

The a2 Milk Company is recognized for pioneering innovation in the dairy sector by promoting the natural a2 Milk® difference and advancing sustainable dairy production. Their mission is to foster a world without A1 protein to benefit people and the planet.

Role Overview

This 12-month fixed-term appointment based in Auckland will cover maternity leave within the Innovation PMO team. Reporting to the Innovation PMO Manager, the candidate will help drive project momentum by coordinating activities, ensuring clear communication, and supporting standardized project management practices across the innovation portfolio.

Key Responsibilities

• Manage PMO functions such as project status reporting, maintaining action and risk registers, governance documents, and portfolio updates.
• Gather, analyze, and maintain data related to projects and portfolios using platforms like Excel and Power BI to generate accurate reports.
• Assist project teams in adhering to governance frameworks, project management standards, and consistent operational procedures.
• Oversee continuous improvements to PMO tools including templates, workflows, SharePoint, and knowledge resources.
• Coordinate smaller projects and initiatives focused on continuous improvement by handling planning, stakeholder engagement, and monitoring milestones, risks, and issues.
• Facilitate PMO community engagement through training, communications, and knowledge sharing events.
• Identify and propose enhancements to project processes, reporting methods, system usage, and overall PMO practices.

Candidate Profile

• At least two years of experience in project coordination, project support, PMO-related roles, or similar administrative functions.
• Excellent organizational capabilities with the aptitude to juggle multiple deadlines and priorities effectively.
• Proficient in managing project meetings, documentation, action tracking, and reporting.
• Keen eye for detail focusing on accuracy in data, documents, and governance.
• Strong command of Microsoft Office suite, specifically Excel, Power BI, SharePoint, and Teams.
• Effective communicator both in writing and verbally, capable of liaising with various business stakeholders confidently.
• Possesses a team-oriented and collaborative mindset fostering productive relationships.
• Holding a formal project management certification is preferred but not mandatory.

Work-Life Balance and Culture

The company values a healthy blend of work and personal life supported by flexible working policies, parental leave, and initiatives promoting family wellbeing and mental health. Flexible arrangements are encouraged for this position to enhance employee welfare and career growth.