Personal Assistant

Job Overview

This permanent full-time position is based in Doha, Qatar, supporting the Non-Academic Administration department under the direct supervision of the Principal. The Personal Assistant plays a vital role in assisting school management by managing correspondence, coordinating communications, and supporting school administration functions.

Key Responsibilities

• Conduct orientation and induction sessions for new parents and students to familiarize them with school processes.
• Lead specific projects and undertake research assignments as required.
• Support the regular review and updating of school policies and facilitate their publication on the School Portal upon approval.
• Compose, edit, and dispatch various documents including reports, newsletters, agendas, minutes, and official correspondence, ensuring all outgoing communications bear the Principal's signature.
• Oversee office systems, including data management and filing, to maintain efficient administrative workflows.
• Utilize IT tools to prepare presentations for meetings, conferences, and recruitment events.
• Manage office budgets and take responsibility for school accounts, ensuring financial decisions align with organizational needs.
• Attend Senior Leadership Team (SLT) meetings and deputize for SLT managers by making decisions and delegating tasks in their absence.
• Coordinate documentation flow between homes and the school effectively and uphold strict confidentiality at all times.
• Provide direct support to the Principal and Head of Departments as necessary.
• Enhance operational efficiency by streamlining processes within the administrative team.
• Fulfill additional duties that support the smooth running of school functions.

Health and Safety

• Promote safety awareness across the curriculum, encouraging responsible behavior towards personal and communal safety, as well as respect for school property and equipment.
• Perform playground supervision duties punctually and with care to ensure student safety.
• Take necessary precautions to protect students, school materials, equipment, and facilities.
• Assist with enforcing policies and rules related to student behavior and school conduct.
• Ensure compliance with all health and safety rules and procedures within the school.
• Maintain up-to-date knowledge of health and safety standards relevant to school operations.

Core Values and Commitments

The school prioritizes children and students, placing their success and wellbeing at the center of its mission. The Personal Assistant is expected to uphold this ethos by consistently identifying and addressing safeguarding and health and safety concerns appropriately. The role requires treating all members with respect, embracing diversity, and fostering a supportive community.

The position emphasizes operational effectiveness, financial responsibility aligned with student needs, and a commitment to continuous personal and professional development.

Safeguarding and Diversity

The school is dedicated to safeguarding the welfare of children and requires candidates to undergo thorough background checks, including employment history, references, and criminal record verification. The organization actively promotes diversity, equity, inclusion, and belonging by encouraging applicants from varied backgrounds to apply.