Personal Assistant

About the Role

A prominent professional services firm located in Auckland CBD seeks a seasoned Personal Assistant to provide trusted, proactive support to the Managing Director and senior leadership team. This is a permanent, full-time position (40 hours per week) offering a collaborative, high-performance environment that values professionalism, discretion, and flawless execution.

Key Responsibilities

• Manage diaries comprehensively and coordinate all meetings efficiently.
• Arrange travel bookings, handle expense claims, and administer timesheets.
• Create and organize presentations, reports, correspondence, and other business documents.
• Support board and governance activities including preparing agendas, information packs, logistical arrangements, minute-taking, and follow-up actions.
• Serve as a primary liaison for internal and external stakeholders to ensure effective communication flow.
• Assist with relationship management and administrative functions linked to business development efforts.
• Provide additional administrative, invoicing, and project-related support as required.
• Maintain strict confidentiality and discretion when handling sensitive information.

Candidate Profile

• Capable of remaining composed under pressure and solution-oriented in challenging situations.
• Proven experience supporting senior executives in dynamic, busy environments.
• Minimum of four years experience in a role similar to an Executive Assistant or Personal Assistant.
• Preferably experienced within a professional services setting.
• Advanced proficiency in Microsoft 365 applications.
• Exceptional written communication and document preparation skills.
• Strong organizational abilities and capability to prioritize multiple competing tasks effectively.
• Meticulous attention to detail and commitment to delivering high-quality results.
• Confident in cultivating relationships across diverse organizational levels.