Payroll Specialist

Overview

The Payroll Specialist is responsible for end-to-end payroll management across Singapore and Thailand, including outsourced workforce payroll. This role emphasizes accurate payroll processing, adherence to statutory regulations, attendance tracking, payroll and tax reporting, as well as HRIS support. Collaboration with HR, Finance teams, and external providers is vital to ensure compliance, accuracy, and process enhancements.

Key Responsibilities

• Execute monthly payroll operations for Singapore and Thailand employees ensuring timeliness and accuracy.
• Manage payroll processing and reconciliation for outsourced workers, coordinating invoices and validation with manpower agencies.
• Update and validate data inputs such as attendance, overtime, leave, allowances, and deductions prior to payroll runs.
• Maintain and audit attendance records, resolving discrepancies through engagement with relevant stakeholders.
• Comply with regulatory requirements including CPF contributions, IRAS submissions, IR21 tax clearances, and income tax procedures.
• Prepare and submit mandatory filings and annual tax documentation, especially for foreign employee tax clearance.
• Keep detailed payroll records, employee master data, and documentation organized and updated.
• Work closely with finance for salary disbursements, statutory payments, payroll reconciliations, and review of outsourced payroll invoices.
• Generate regular and ad hoc payroll, finance, headcount, and statutory reports as required.
• Address payroll-related inquiries from employees, management, government bodies, and vendors in a timely manner.
• Support payroll audits by assembling required documentation and data.
• Identify and implement improvements to payroll procedures, controls, and efficiency.
• Assist with HRIS administration and implementation tasks including data migration, testing, and post-implementation support.
• Contribute to HR activities such as annual performance appraisals, employee engagement events, ISO audits, and company programs.
• Provide backup support for other HR and administrative functions to maintain operations.
• Maintain strict confidentiality around payroll and employee information and perform other related duties as assigned.

Candidate Requirements

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, Accountancy, Finance or related field.
• Minimum 3 to 5 years' payroll experience, preferably within manufacturing or multinational corporations.
• Direct experience handling Singapore payroll; familiarity with Thailand payroll processes is an asset.
• Experience managing payroll for outsourced workforce and handling agency billing preferred.
• Strong knowledge of Singapore Employment Act, CPF, IRAS, IR21, and related statutory payroll requirements.
• Experience using payroll systems and HRIS platforms; prior use of Infotech and ADP is advantageous.
• Advanced proficiency in Microsoft Excel including PivotTables, XLOOKUP/VLOOKUP, and formula creation.
• Excellent analytical, organizational, and problem-solving abilities.
• High attention to detail, accuracy, and ability to maintain confidentiality.
• Capable of working independently, handling multiple tasks and meeting strict payroll deadlines.
• Effective communication and interpersonal skills to collaborate across HR, Finance, and external parties.