Payroll Coordinator

About the Role

The Payroll Coordinator plays a crucial role in maintaining accurate and compliant payroll and employee benefits administration. This position requires a detail-driven individual with excellent organizational skills and a strategic mindset to enhance the employee experience while ensuring regulatory compliance.

Qualifications

• At least five years of experience or equivalent education in payroll and benefits management.
• Experience using UKG Pro and Workforce Management platforms is highly valued.
• Strong understanding of benefits programs, pension plans, labor laws, Workers' Compensation Board (WCB) requirements, and Canada Revenue Agency (CRA) compliance.
• Proficient in payroll-related accounting tasks, including journal entries and account reconciliations.
• Exceptional attention to detail and ability to adhere to tight deadlines.
• Excellent communication skills promoting positive interactions at all organizational levels.
• Advanced skills in Microsoft Excel, with working knowledge of Word and Outlook.
• Certifications such as CEBS or PCP from the Canadian Payroll Association are considered beneficial.

Primary Responsibilities

• Manage accurate and timely enrollment for company benefit and pension plans.
• Provide ongoing benefits and pension information to employees from hiring until retirement or departure.
• Coordinate annual open enrollment for eligible salaried and hourly workers.
• Serve as a key resource regarding group benefits and pension plan inquiries.
• Support employee leaves including maternity, parental, and disability leave.
• Handle confidential employee communications and inquiries professionally.
• Process payroll-related benefits and retirement reports such as deductions and contributions.
• Generate HR and payroll analytics and reports for management.
• Review and process invoices from benefits vendors promptly.
• Perform month-end closing procedures including journal entries within JDE systems.
• Conduct quarterly reconciliation of general ledger accounts related to payroll and benefits.
• Carry out audits routinely to ensure data integrity and compliance with policies and laws.
• Provide backup support for full-cycle biweekly payroll processing for hourly employees.