Payroll Administrator - Bicester

About Xeinadin

Founded in 2019 by merging leading business advisory and accountancy practices across the UK and Ireland, Xeinadin aims to transform accountancy by delivering trusted, locally-based business advice tailored for SMEs. With over 3000 team members across regional offices, we focus on collaboration and leveraging collective expertise to foster growth, offering future-oriented career opportunities while supporting individual specialisations.

Role Overview

We are looking for a driven Payroll Administrator to join our Education Specialist Team, managing payroll for a range of schools. This position demands a well-organised, quality-conscious individual who thrives on meeting deadlines and contributing to a supportive team dynamic, ensuring accuracy, compliance, and exemplary service at all times.

Key Responsibilities

• Administer monthly payrolls for several clients with attention to detail.
• Oversee the full payroll cycle, including pension processing and submissions to Teachers Pensions and Local Government pension schemes.
• Work closely with clients to maintain accurate employee data, building strong relationships and delivering outstanding service.
• Keep detailed records and maintain a rigorous document control system for audit readiness and compliance.
• Stay informed on company policies and tax legislation relevant to payroll to guarantee compliance.
• Prepare month-end journals and reports for accounting and audit requirements.
• Handle Construction Industry Scheme (CIS) submissions punctually and accurately.

Required Qualifications and Experience

• Experience working within a bureau or similar environment managing payroll for multiple clients, especially in accounting practices or professional services.
• Competence in producing and interpreting payroll reports, including earnings, deductions, taxes, and pension calculations; capable of preparing payslips and year-end documentation.
• Excellent communication skills to clearly articulate payroll regulations and procedures to clients and address their concerns professionally.
• Strong attention to detail ensuring high accuracy and efficiency in task completion.
• Thorough knowledge of HMRC regulations and Pension Auto Enrolment requirements with an ability to prioritise tasks across multiple clients.

Additional Requirements

• Comprehensive understanding of confidentiality and data protection laws applied to payroll information.
• Proficient IT skills and numerical aptitude, with experience in payroll software; familiarity with BrightPay is a plus though training will be available.

Work Model

This position is hybrid, primarily onsite in Bicester.

Compensation and Benefits

• Competitive salary package.
• Company pension scheme participation.
• 25 days' annual leave plus bank holidays, with additional days possible based on seniority.
• Option to purchase up to 5 extra annual leave days, capping at 30 days total.
• Company closure over Christmas period.
• Life assurance coverage at four times annual salary.
• Enhanced family leave policies and company sick pay benefits.
• 24/7 confidential employee assistance program.
• Access to corporate discount programs.
• Flexible benefits program allowing optional participation in insurance plans such as critical illness cover, cash plan, cycle to work scheme, eye care, and dental benefits subject to business needs and exceptions.