Office Manager

Company Overview

DiliTrust is a prominent SaaS publisher in Europe, transforming legal departments globally through advanced technology solutions. With a strong presence across France, Spain, Italy, Canada, Mexico, and the Middle East, our products support 2,400 customers in 64 countries, including 80% of major listed companies in key markets.

We are on a mission to become the first French legal tech unicorn, aiming for a valuation exceeding €1 billion. Recognized since 2019 with the "Happy at Work" and "Tech at Work" labels, we pride ourselves on providing a positive and stimulating work culture.

Role Overview

As an Office Manager at DiliTrust, you will be working remotely and contributing to the legal tech revolution by managing administrative, human resources, financial, sales, and communication functions to ensure smooth office operations.

Key Responsibilities

• Oversee office supply inventory management and place purchase orders as needed
• Coordinate office maintenance, cleaning services, and security arrangements
• Manage office layout and workspace optimization including seating plans
• Maintain company records, documents, and databases efficiently
• Handle all immigration-related administrative procedures including document preparation, tracking visa/work permit applications, and liaising with authorities, agencies, and embassies
• Support foreign staff onboarding and ensure legal compliance, including monitoring deadlines and coordinating internal processes
• Assist HR with onboarding processes, orientation sessions, payroll, contracts, benefits, and expense report administration
• Organize team-building activities and corporate events to support employee engagement
• Manage office budgets, monitor expenses, process invoices and collaborate with finance for cost control
• Negotiate contracts with suppliers and service providers for office needs
• Handle sales administration including recording contracts, amendments, quotes, customer orders, and invoicing
• Monitor accounts receivable and coordinate with customer service for collections
• Communicate and coordinate between departments and external parties, manage internal announcements, schedule meetings and organize travel logistics

Candidate Profile

• At least 3 years of experience in office administration and management
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Fluent in English, Arabic, and French languages

Company Values

Our core principles include trust, promoting transparency and integrity; inclusion, fostering empathy and diversity; a hands-on spirit with initiative and resilience; commitment to excellence and innovation; and team-oriented collaboration for shared success.

Recruitment Process

• Human Resources interview
• Interviews with Regional Manager and Head of Sales
• Final interview with Chief People Officer

What We Offer

• Opportunity to join a fast-growing, international and friendly workplace with offices in various countries including Dubai
• A flexible work model supported by our Telework Charter enabling balance between onsite and remote work

Additional Information

DiliTrust is a socially responsible employer dedicated to diversity and gender equality across all organizational levels. Artificial intelligence technologies may be employed to assist in recruitment, such as reviewing applications and analyzing resumes, but all final hiring decisions rest with human evaluators. For inquiries about data processing, candidates are invited to contact the company directly.