Office Manager - Urban Core Development

About the Role

The Office Manager position is responsible for overseeing daily office functions and delivering administrative plus project coordination assistance in the Urban Core development initiative. This mixed-use integrated project requires someone with prior experience in office management in client-side development or international PMC/PMO roles within large-scale or gig projects. The primary objective is to guarantee smooth office operations, back project teams, and facilitate effective collaboration among internal departments, consultants, contractors, and vendors.

Key Responsibilities

• Handle day-to-day office activities and administrative tasks within the project office.
• Manage facilities, workspace distribution, procurement of supplies, vendor engagement, and office logistics.
• Maintain a well-organized, efficient, and professional work environment.
• Assist with onboarding processes, guest/visitor handling, and other administrative duties.
• Organize and coordinate meetings, workshops, and engagements across diverse project workstreams.
• Track action items, decisions, and deliverables ensuring timely follow-through.
• Support preparation of project reports, presentations, and the management of documents.
• Maintain updated project calendars, contact information of stakeholders, and communication records.
• Serve as a central liaison point connecting project teams, consultants, and external collaborators.
• Ensure accurate upkeep and storage of project documentation.
• Assist in generating reports, correspondence, minutes of meetings, and executive briefing materials.
• Provide support in procurement processes, contract management, travel planning, and expense reporting when required.

Candidate Profile

• Possesses a Bachelor's degree or Diploma in Business Administration, Project Management, or a related discipline.
• Has at least 7 years of relevant experience in office management, project coordination, executive support, or comparable roles.
• Experience working with large commercial offices, mixed-use/multifunctional developments, real estate, construction, or infrastructure projects.
• Demonstrates excellent organization, stakeholder handling, and ability to manage multiple tasks simultaneously.
• Proficient user of Microsoft Office Suite, document management platforms, and project coordination tools.
• Strong command of English for written and oral communication.

Key Attributes

• Highly organized with exceptional attention to detail.
• Proactive mindset with an ability to work independently.
• Excellent interpersonal skills and capability to coordinate with diverse stakeholders.
• Competent at managing multiple priorities within a fast-paced project setting.
• Professional demeanor, demonstrating discretion and a customer-service focused attitude.