Office Coordinator

About Open Government Products

Open Government Products (OGP) functions like a startup within the Singapore government, fostering a dynamic and fast-moving environment comprising engineers, designers, and product managers who develop tech solutions for public benefit. The team focuses on user-centered innovation by quickly prototyping and launching various projects, from citizen-facing apps to agency automation, operating with a flat structure that cuts through bureaucratic delays.

Role Summary

This is a one-year fixed-term contract role, with the possibility of extension depending on business needs. Hired personnel will work on-site with OGP's Workplace team to ensure that the office environment supports productivity and community. Reporting to the Workplace Experience Executive, this role manages daily office operations, organizes events, and provides administrative assistance, ensuring seamless workplace functionality.

Key Responsibilities

• Manage the office’s physical environment by maintaining supplies, coordinating vendor services, overseeing repairs, and ensuring the office space is fully functional and well-stocked.
• Plan and deliver smaller team events and assist in organizing larger activities that foster a connected and engaging office community.
• Handle workplace requests and inquiries, diligently follow up on outstanding tasks, and perform day-to-day administrative duties to keep operations running smoothly.

Preferred Qualifications and Skills

• Highly organized, attentive to detail, and proactive in managing responsibilities without requiring reminders.
• Comfortable with being present on-site daily and engaging in hands-on operational tasks.
• Effective communicator with the ability to escalate issues promptly to ensure timely resolution.
• Previous experience in office operations, facilities management, or event coordination is advantageous.
• Proficiency with digital productivity tools such as Slack, Gmail, and Google Sheets.
• Genuine enthusiasm for enhancing workplace experience and contributing meaningfully to OGP’s mission.

Overall, candidates with initiative, strong communication skills, ability to take ownership, and sound values are sought.

Work Culture at OGP

• Ownership and Autonomy: Employees enjoy freedom to express ideas and steer project directions, fostering innovation.
• Rapid Prototyping: Emphasizes quick idea testing to identify problems fast and communicate solutions effectively.
• Flexibility: Offers adaptable work arrangements tailored to team and individual needs for optimal productivity.
• Continuous Learning: Encourages professional growth via learning months, hackathons, and exploring new technologies.
• Mission-Driven: Work aligns with public good to make impactful improvements in citizens’ lives.

Highlighted OGP Projects

• ScamShield: Mobile apps using AI-driven classifiers to detect and report scam communications with real-time police dashboard.
• ParkingSG: Mobile alternative to parking coupons allowing easy payment and management of parking sessions.
• RedeemSG: Digital voucher creation, tracking, and distribution platform for government use.
• COVID-19 Vaccination Systems: Suite of portals and appointment systems supporting vaccination campaigns.
• data.gov.sg: Government open data repository with visualizations and developer APIs.
• Isomer: Secure static site-building service for agencies to deploy websites rapidly.
• FormSG: Form builder tool to replace paper forms and capture classified data efficiently.
• PaySG: Facilitates digital payments for government services like COVID-19 testing and Stay-Home Notices.

Additional Information

This contract role requires consistent on-site presence at OGP offices. Extension beyond one year depends on organisational demands and is not assured. The position focuses on enabling a functional and supportive workspace for teams tackling significant public service challenges.