Office Coordinator and Executive Assistant

Role Overview

Prayag Enterprise is seeking a diligent Office Coordinator and Executive Assistant to support a fast-paced office environment located in Varachha, Surat. This role blends front-office responsibilities with personal assistance duties, requiring excellent organization skills and fluency in Gujarati.

Key Responsibilities

• Greet visitors courteously, effectively understanding and addressing their needs to ensure a positive experience.
• Maintain comprehensive records of visitors, documenting visit details both physically and digitally.
• Oversee filing systems and data management within a three-room office setup.
• Manage incoming calls professionally and conduct necessary follow-ups.
• Coordinate client meetings by scheduling, sending reminders, and ensuring prompt follow-ups.
• Assist the director by preparing daily task lists, issuing reminders, and tracking the progress of meetings and assignments.
• Leverage AI tools to enhance daily office productivity.

Candidate Requirements

• Proficient verbal and written communication skills in Gujarati.
• Foundational computer skills including MS Office and Google Sheets, plus familiarity with AI productivity tools.
• Strong organizational abilities, interpersonal skills, and patience.
• Previous experience in office administration, front desk, or executive assistant roles is advantageous.

Additional Information

This is a full-time, on-premise position based in Kapodra Char Rasta, Varachha, Surat. Remote work is not available. Salary offered ranges between 20,000 and 25,000 INR per month.