Office Assistant

Job Overview

Zenhaven Enterprise is looking for a detail-oriented and proactive Office Assistant to enhance our daily administrative operations. The ideal candidate will be responsible for facilitating smooth office functions, handling communications, coordinating with visitors, and supporting staff members to promote an organized and productive workplace.

Primary Responsibilities

• Welcome and attend to clients, visitors, and vendors with professionalism and courtesy.
• Manage incoming phone calls and emails by screening and directing them to the proper personnel.
• Handle and organize incoming and outgoing mail and package deliveries effectively.
• Maintain both physical and digital filing systems, ensuring documents are filed for quick retrieval.
• Compose, edit, and proofread various communications including emails, reports, memos, and official correspondence.
• Carry out data entry tasks, keep accurate records, and manage document copying and scanning duties.
• Arrange and manage meeting schedules and shared calendars, including preparing for meetings as needed.
• Keep track of office supply inventories such as stationery and kitchen items, placing orders when stocks are low.
• Ensure reception, conference rooms, and break areas are tidy and well-maintained.
• Coordinate necessary office repairs and maintenance with property management or outside vendors.
• Support the organization of company events, staff trainings, and catered functions.
• Assist with basic financial tasks, including processing invoices, receipts, and expense reports under supervision.
• Manage petty cash transactions and keep precise logs of all receipts and expenditures.

Compensation

Monthly salary range for this role is between 15,000 and 40,000 INR.