Office Administrator

About the Role

Zenflow Aircon Private Limited is looking for a proactive and detail-focused Office Administrator to manage daily office activities at their Mumbai location in Saki Naka. This pivotal position supports the entire organization by ensuring smooth office functions, from supply management to staff assistance.

Responsibilities

• Supervise daily office operations to guarantee efficient functioning.
• Manage inventory of office supplies, coordinate orders, and interact with vendors.
• Maintain office equipment and arrange for necessary repairs with service providers.
• Handle telephone calls, emails, courier deliveries, and visitor greetings.
• Organize and keep both physical and electronic filing systems up to date.
• Schedule meetings, reserve conference rooms, and maintain leadership calendars.
• Arrange travel and accommodation logistics for staff members.
• Prepare administrative documents including reports, budgets, and expense logs.
• Assist with HR duties such as onboarding, attendance monitoring, and employee record keeping.
• Ensure office health, safety, and cleanliness standards are upheld.
• Liaise with building management and landlords for facility issues.
• Support the planning and execution of company events, meetings, and staff engagement activities.
• Adhere to and enforce company policies and relevant regulations.

Requirements

• Bachelor's degree in Business Administration, Management, or a related discipline.
• 1 to 2 years' experience in office administration or office management roles.
• Strong command of MS Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational abilities, multitasking, and time management skills.
• Effective written and verbal communication capabilities.
• Ability to manage confidential information discreetly.
• Problem-solving aptitude coupled with attention to detail.

Preferred Skills

• Experience with office management platforms such as Google Workspace, Slack, Asana, or Trello.
• Basic understanding of bookkeeping, invoicing, and vendor coordination.
• Familiarity with human resources administrative procedures.
• Experience in facility management and vendor relations.

Key Competencies and Attributes

• Strong interpersonal skills and a customer service mindset.
• Ability to work independently with little supervision.
• Adaptability to fast-paced workplace challenges.
• Leadership qualities to oversee support staff where necessary.

Compensation and Benefits

The position offers a competitive monthly salary between INR 20,000 and INR 30,000 along with health insurance, paid leave, professional development opportunities, and a collaborative office environment fostering growth and support.