Office Administrator

Role Overview

Provide comprehensive administrative and secretarial assistance directly to the Director, acting as the key liaison among executives, department heads, employees, vendors, agencies, and other external professionals.

Primary Responsibilities

• Manage the Director's office including handling calls and executing tasks on behalf of the Managing Director.
• Coordinate daily operations across departments, ensuring smooth workflow and follow-ups with employees and factory for Management Information System (MIS) updates.
• Prepare and finalize Minutes of Meetings and ensure their follow-up with relevant staff.
• Oversee various administrative duties including HR activities such as recruitment, sales coordination, business development support, and managing the sales team.
• Maintain effective communication and coordination between different departments and Heads of Departments (HODs).
• Monitor and handle tendering and bidding processes as well as utilize procurement portals like GEM.
• Create and analyze MIS reports using Google Suite tools (Google Forms, Google Sheets) and Microsoft Office (Word, Excel, Email).
• Operate multiple management systems, including PMS, FMS, MIMS, MIS, IMS, and SAP modules (MM, FI, SD).
• Manage social media knowledge and multitask efficiently in a fast-paced environment.

Qualifications and Experience

• Minimum 2 years of relevant experience, preferably with prior exposure in product-based industries such as pharmaceutical, healthcare, FMCG, medical products, cosmetics, food, beverage, or supplements.
• Strong command of English, both verbal and written.
• Proficiency in computer skills, including Microsoft Office and Google Suite.

Work Schedule and Location

This full-time position is onsite at Augusta Point, Golf Course Road, Parsvnath Exotica, DLF Phase-5, Sector 53, Gurugram. Working hours are Monday through Saturday from 10:00 AM to 7:00 PM.