Judges Personal Assistant
Ministry of Justice - New Zealand
Hawke's Bay, New Zealand · Full Time
Be the first to apply
- Experience
- Any
- Salary
- NZD 60,729 – NZD 80,794 / year
- Openings
- 1
- Posted
- 4 days ago
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
About the Opportunity
We are seeking a proactive and professional Judges Personal Assistant to provide comprehensive secretarial and administrative support to the Judges at Napier District Court. This permanent, full-time role involves working closely with Judges, managing their communication, schedules, and logistic needs to enable them to perform their judicial duties efficiently.
Key Responsibilities
- Serve as the primary point of contact for all communications directed to the Judges' Chambers.
- Manage Judges' diaries including scheduling and adjustments.
- Coordinate travel arrangements and accommodation for Court hearings, conferences, and seminars.
- Prepare essential documentation such as judgments, Court minutes, presentations, meeting minutes, and reports.
- Organize venue bookings and catering for conferences when required.
- Assist visitors to the Chambers area.
- Operate with a high degree of self-direction within a geographically dispersed team, demonstrating accountability and responsibility.
Required Experience and Skills
- Proven experience in executive, personal, or secretarial support roles within busy and diverse managerial environments.
- Legal or court experience is preferred.
- Audio-typing proficiency of at least 60 words per minute.
- Excellent written English skills including grammar, punctuation, spelling, comprehension, and strong attention to detail.
- Effective communication abilities, both written and oral, including handling sensitive or volatile situations.
- Competency in general office duties and equipment operation.
- Advanced knowledge of computer-based secretarial, administrative, and presentation software applications.
- Capable of working independently with professionalism and initiative.
- Strong organizational skills, problem solving, and ability to prioritize workload to meet deadlines.
- Ability to remain composed under pressure and adapt to changing circumstances.
- Experienced in stakeholder liaison, especially with Māori communities, and strong networking skills.
- Event management experience and coordination of activities at senior levels.
About the Employer
The Ministry of Justice is dedicated to enhancing public confidence in the legal system of Aotearoa, New Zealand. We are an inclusive organization that embraces people of diverse gender identities, ages, ethnicities, sexual orientations, disabilities, and religions.
Benefits
- 4.4 weeks of holiday leave annually.
- Flexible working hours where feasible.
- Access to an online professional development portal.
- Participation in inclusive and proactive support networks.
- Opportunities for variety in job roles to develop a broad skill set and advance your career.
Salary Information
The salary range for this position is between $60,729 and $80,794 annually. The final salary will depend on your skills and experience, with the possibility of a higher salary within this band for exceptional candidates.
Application Details
Applications close on 7 October. However, CVs will be reviewed and shortlisted candidates invited for interviews prior to the closing date. For queries, please contact recruitment via email.