Inbound Transport Coordinator

About Keelings

Keelings is a fully Irish-owned family enterprise focused on delivering high-quality fresh fruit and vegetables. Operating throughout Ireland, the UK, and Europe, the company’s success is anchored in innovation, sustainability, and strong partnerships supported by committed staff.

Role Purpose

This position is responsible for overseeing daily inbound transport tasks across various international supply routes and transportation types. Working in a dynamic environment, the role ensures products move efficiently, compliantly, and cost-effectively from global suppliers to distribution centers.

Key Duties

• Manage daily inbound logistics involving road, sea, and air freight.
• Plan and schedule inbound deliveries to align with operational demands and product shelf life.
• Track shipments and notify stakeholders proactively about delays or issues.
• Coordinate with suppliers, hauliers, shipping companies, and freight forwarders for timely product receipt.
• Support container scheduling, haulage planning, and transport efforts to meet daily targets.
• Monitor supplier delivery performance and highlight problems when necessary.
• Assist customs clearance by coordinating required documentation with customs and logistics partners.
• Maintain accurate freight documentation and update logistics systems promptly.
• Help manage global imports via air and sea with correct documents.
• Build and sustain effective relationships with third-party logistics and transport providers.
• Monitor inbound transport expenses and contribute to cost control strategies.
• Collaborate closely with management and internal teams for smooth logistical operations.
• Serve as a primary contact for inbound transport queries and operational status.
• Provide logistics planning support in high-demand seasons.
• Identify and suggest process enhancements and efficiencies.
• Ensure adherence to Health & Safety policies and operational procedures.
• Support onboarding and training for new team members.
• Maintain compliance with customs regulations, transport rules, and approved haulier policies.
• Assist in resolving customs queries and monitoring entry accuracy.
• Keep precise operational records and assist KPI reporting related to inbound logistics.
• Complete routine administration such as shipment tracking, reporting, and system input.
• Assist with invoice, costing, and supplier document validations.
• Track supplier performance via KPIs and service evaluations.
• Complete all required compliance and training activities on schedule.

Accountabilities

• Ensuring inbound deliveries are timely and complete.
• Accurate upkeep of transport records and documentation.
• Effective communication with all relevant parties.
• Supporting service level achievement and operational goals.
• Promptly escalating and resolving logistics challenges.
• Maintaining customs and administrative compliance.
• Contributing to ongoing improvements in logistics.
• Providing dependable reporting and operational assistance to leadership.

Skills and Experience

• Proven background in logistics, transport coordination, or supply chain administration within fresh produce, FMCG, or related fast-paced sectors.
• Knowledge of international freight operations across multiple transport modes.
• Familiarity with customs procedures and import/export documentation is advantageous.
• Excellent organisational abilities capable of juggling multiple priorities.
• Strong attention to detail paired with problem-solving skills.
• Effective communication and stakeholder engagement skills.
• Adaptability to work efficiently in a fast-moving, changing environment.
• Commercial acumen and sound understanding of logistics operations.
• Proficiency with IT, including Microsoft Office and logistics transport systems.
• Team-oriented mindset with collaborative working capabilities.

Special Work Conditions

• The role requires flexibility to work beyond normal hours when necessary.
• Participation in an on-call rotation system is part of the position.
• Work schedule involves 5 days within a 7-day cycle.
• Occasional travel may be needed depending on operational demands.

Qualifications

• Degree, diploma, or equivalent experience in Supply Chain, Logistics, Business, or related fields.
• Experience in transport coordination or logistics operations desirable.
• Knowledge of customs clearance and Incoterms beneficial.
• Preferred understanding of inbound logistics and international freight processes.

Benefits

• Employee discounts at company farm shop and subsidised canteen meals.
• Complimentary on-site parking with electric vehicle chargers.
• Wellness programs including dedicated health and wellness week.

Company Values

• People Matter
• Teamwork
• Integrity
• Passion for Achievement

Inclusion & Diversity

The company embraces diversity and inclusiveness, valuing all employee perspectives and life experiences to foster an environment where everyone feels belonging and respect.

Reasonable Accommodation

Applicants requesting accommodations during recruitment can communicate their needs via company contact email.

Recruitment Process

1. CV submission followed by acknowledgment email.
2. Phone screening.
3. First interview.
4. Second interview.
5. Outcome notification and feedback.