HR and Admin Officer

About the Role

The position of HR and Office Administrator is pivotal to managing daily HR activities, recruitment processes, staff oversight, and the smooth running of office functions as Ideal Coffee Machines expands throughout India. This role plays a key part in fostering a productive internal culture while upholding discipline and seamless workplace operations.

Primary Responsibilities

• Oversee all stages of recruitment including CV screening, interview scheduling, issuance of offer letters, and new hire onboarding.
• Draft official HR communications such as appointment letters, agreements, non-disclosure agreements (NDAs), salary statements, and confirmation letters.
• Maintain comprehensive employee records including attendance monitoring, leave management, and payroll coordination.
• Manage processes related to employee joining, induction, and exits.
• Implement and enforce company HR policies, codes of conduct, and disciplinary measures.
• Monitor performance evaluations, goal setting, incentives, and appraisal activities.
• Serve as an effective liaison between management and staff.

Office Administration Duties

• Coordinate day-to-day office operations ensuring optimal efficiency.
• Manage relationships with vendors and oversee office supplies, inventory, stationery, and utility requirements.
• Organize and maintain physical and digital files, documents, contracts, and records.
• Collaborate with accounts, service, sales, and management teams for internal coordination.
• Arrange travel bookings, organize meetings, prepare schedules, and manage internal communication.
• Maintain cleanliness, discipline, and uphold a professional workplace environment in the office and experience center.