Hire Desk and Procurement Assistant

About BAM

BAM is committed to building a sustainable future by engineering and constructing vital infrastructure and high-quality buildings as one of Europe's leading construction companies. The company fosters an inclusive environment that values diversity across all backgrounds and characteristics.

Role Overview

The Hire Desk and Procurement Assistant plays a key role in coordinating the hiring of plant, tools, equipment, and temporary site services while aiding procurement activities for construction projects. This position ensures timely sourcing, cost-efficiency, and effective management of equipment and materials to support project execution from the Kill, Kildare Head Office.

Key Responsibilities

• Arrange and coordinate the hiring of plant machinery, tools, and equipment for construction sites.
• Solicit quotations from approved suppliers and negotiate competitive pricing.
• Manage hire requests and issue purchase orders according to company policies.
• Track hire periods and process off-hire requests promptly to minimize extra expenses.
• Maintain detailed records of hired equipment and related documentation.
• Coordinate deliveries, returns, and equipment exchanges with suppliers and site teams.
• Resolve supplier queries and manage equipment breakdowns and replacements.
• Prepare regular reports detailing hire expenditure and usage.
• Source materials, consumables, and services for construction projects, ensuring best value through supplier comparisons.
• Raise purchase orders and ensure procurement compliance.
• Monitor deliveries and follow up on pending orders.
• Collaborate with site and project managers along with suppliers regarding procurement needs.
• Maintain up-to-date supplier records and pricing arrangements.
• Identify opportunities for cost savings and alternative sourcing options.
• Support supplier evaluations and performance reviews.
• Manage procurement and hire tracking systems and process invoices by reconciling supplier charges with purchase orders and deliveries.
• Maintain procurement and hire documentation filing systems.
• Assist in monthly reporting on expenditures, supplier performance, and cost savings.
• Ensure adherence to company procedures and health and safety standards.

Candidate Profile

• Proven experience in administrative, procurement, purchasing, or hire desk roles, ideally within construction, engineering, or plant operations.
• Strong Microsoft Office skills, especially Excel.
• Exceptional organizational and multitasking abilities.
• Relevant qualifications in Procurement, Supply Chain Management, Business Administration, or related fields.
• Familiarity with systems such as COINS, SAP, Oracle, Procure, Sage, or their equivalents.
• Excellent communication and interpersonal skills to build strong supplier and internal relationships.
• Capability to manage pressure and prioritize multiple tasks.
• Focus on timely procurement and reduction of unnecessary hiring costs.

Employee Benefits

• 8% pension contributions.
• Private health insurance.
• Dental coverage plan.
• 26 days annual leave, increasing with service tenure.
• Two annual wellbeing days.
• Paid maternity and paternity leave.
• Access to extensive learning and development prospects with encouragement for internal career advancement.
• Additional attractive perks.

Additional Information

BAM ensures recruitment and onboarding processes are inclusive and accessible. Applicants are encouraged to indicate if accommodations are needed during recruitment.

Applications require submission through the designated channels; direct CVs sent by email will not be accepted.