Facilities Coordinator

About JLL

JLL is a global professional services and investment management company specializing in real estate. Our mission is to help organizations achieve their goals through strategic ownership, occupancy, and investment in real estate assets worldwide.

Joining JLL means advancing your career by collaborating with leading global enterprises, executing landmark projects, and driving innovative real estate initiatives. You will foster valuable professional relationships through diverse perspectives and be inspired by industry experts. We are focused on providing opportunities to help you realize your ambitions.

Role Purpose

We are looking for an energetic and customer-oriented Facilities Coordinator to join our Ireland team. This pivotal role ensures the delivery of outstanding facility services and workplace experiences, maintaining alignment with client goals and property-specific operational standards.

As the main contact for employees and visitors, you will guarantee smooth, safe, and efficient facility operations while exemplifying JLL's standards of excellence and innovation.

Key Responsibilities

• Manage daily building functions including HVAC, electrical, and plumbing systems.
• Coordinate preventive and corrective maintenance to maximize facility asset performance.
• Enhance operational workflows to reduce service interruptions.
• Regularly monitor building systems to preempt technical issues.
• Supervise cleaning and hospitality services, ensuring exceptional workplace standards.
• Plan and coordinate routine and unscheduled service deliveries.
• Consistently exceed client service expectations through quality oversight.
• Collaborate with external vendors to promote continuous improvements.
• Administer facilities budgets focused on cost management and value generation.
• Maintain strong vendor and contractor relationships, including negotiations and performance evaluations.
• Provide transparent financial reporting to relevant parties.
• Develop and execute space utilization plans to optimize productivity and collaboration.
• Coordinate office layouts, relocations, and workplace modifications.
• Organize storage and uphold common area orderliness.
• Ensure strict compliance with health and safety regulations.
• Conduct systematic safety inspections and risk assessments regularly.
• Manage documentation related to supplier certifications and compliance.
• Promote a facility culture prioritizing safety and employee wellbeing.
• Oversee office procurement, including supplies, equipment, and consumables.
• Manage mail and parcel services with diligence and accuracy.
• Liaise with on-site service providers for delivery verification.
• Supervise access control, including badge issuance and security coordination.
• Administer locker assignments and maintain secure access records.
• Act as primary contact for all facility-related employee inquiries.
• Coordinate responses to onsite incidents and emergencies.
• Engage with external vendors such as vending and coffee machine services.
• Monitor vendor activities to ensure high service standards.
• Handle department administration duties, including managing holiday schedules, training programs, and performance reviews.
• Maintain and update official safety documentation, liaising with government bodies as required.
• Organize fire evacuation drills and first aid training for staff.
• Serve as point of contact for security alarms and related responses.
• Provide deputy cover for Office Services and Building Operations Coordinators when needed.
• Perform additional duties appropriate to the role’s level.

Candidate Profile

• Minimum of 2 years’ experience in a Facilities Management capacity.
• Proficiency in managing suppliers and contractors.
• Fluency in English and the local language is essential.
• A strong customer-focused approach.

What We Offer

• A collaborative entrepreneurial culture focused on collective achievement globally.
• A comprehensive Total Rewards program supporting career development, recognition, wellbeing, benefits, and competitive pay.
• Opportunities for professional growth with a diverse range of experiences to enrich your career path.

Additional Information

Applicants will be expected to comply with JLL’s privacy and equality policies. Transparency regarding collection and use of personal data applies as per JLL’s global privacy standards.