Facilities Assistant

About the Role

Join JLL in shaping the future of real estate with a focus on smarter, more inclusive workplace solutions, supporting Amazon's Auckland corporate offices as a Facilities Assistant. This role is central to ensuring smooth daily operations by delivering critical administrative and operational support to the Assistant Facilities Manager. Your work helps create an exceptional environment where employees can thrive, by managing service requests, coordinating contractors, supporting financial processes, and assisting health and safety compliance.

Key Responsibilities

• Handle service requests end-to-end using the Corrigo platform, ensuring timely tracking, resolution, and maintaining accurate asset and maintenance records.
• Coordinate contractor and vendor access including inductions and compliance, monitoring that all on-site activities meet safety and quality protocols.
• Process and validate invoices related to deliveries and services, aligning them with purchase orders and contracts; assist monthly budget monitoring and variance reporting.
• Collaborate with Amazon's Environment, Health & Safety team to uphold site compliance through safety audits, emergency response training, and enforcement of risk assessments and permits for contractor work.
• Act as a frontline contact for facility-related inquiries, maintaining communication channels, coordinating office moves, managing space usage data, and promoting continuous improvements.

Candidate Profile

• Minimum of one year experience in facilities administration, hospitality, corporate services or related domains, with hands-on use of the Corrigo system or comparable CMMS/work order platforms.
• Proficiency in Microsoft Office software and strong communication skills to engage professionally with stakeholders at various levels.
• Ability to juggle multiple competing priorities efficiently in a dynamic, deadline-driven environment without compromising accuracy.
• Familiarity with workplace health and safety legislation, compliance standards, and risk mitigation strategies relevant to corporate facilities.
• Experience in managing invoices, purchase orders, payment verification, and basic finance support including budget tracking.

Company Culture and Benefits

You will be part of an inclusive, entrepreneurial organization that fosters personal growth and values diverse perspectives. JLL promotes equal opportunity without discrimination and is committed to the integration of veterans into successful civilian roles. We maintain ethical business practices and encourage career development through varied opportunities.