Executive Secretary

Overview

The role involves delivering comprehensive administrative assistance to guarantee effective daily functions by organizing meetings, managing communications, liaising with departments, and ensuring smooth completion of all office-related operations.

Primary Duties

• Maintain and organize the Executive Committee’s daily calendar and appointments.
• Arrange meetings by sending out invites, preparing agendas, and documenting minutes.
• Track meeting resolutions and confirm responsible parties complete assigned tasks.
• Manage inbound calls, address queries, and route calls suitably.
• Compose and format reports, letters, and various internal and external correspondences.
• Maintain both physical and electronic documents orderly and securely.
• Collaborate with other administrative teams to ensure smooth office functions.
• Carry out routine office tasks such as printing, photocopying, and mail handling.

Qualifications

• Bachelor’s degree in Administration, Secretarial Studies, or a related discipline.
• Strong computer skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.