Executive Operations & Content Coordinator (Integrator)
Refinery23 Marketing & Strategy
Auckland, New Zealand · Part Time
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- Experience
- 1–3 yrs
- Salary
- —
- Openings
- 1
- Posted
- 2 days ago
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
About the Role
We are looking for a highly organised and detail-focused Operations & Content Coordinator to serve as an execution-focused integrator. This position emphasizes turning initial concepts into concrete assets while managing and maintaining daily workflows instead of high-level strategic planning.
Primary Duties
- Manage the content pipeline and publication processes by transforming voice notes, strategy briefs, and visual assets into ready-to-use social media templates, producing clear baseline copy, and overseeing scheduled content distribution across platforms (40% of workload).
- Handle client asset preparation, including formatting presentation decks, staging email newsletter layouts, preparing advertisement dimensions, and organizing project folders prior to creative execution (30% of workload).
Candidate Profile
- System-oriented thinker who excels at structuring unorganised notes into clear, repeatable checklists and templates.
- Proficient with design tools such as Affinity, Canva, Figma, Adobe Creative Suite, or Capcut, equipped with a keen eye for visual polish, layout precision, and brand consistency.
- Accurate and precise communicator able to effortlessly detect typographical errors, mathematical mistakes, and scheduling conflicts, providing concise and professional written communication.
- Independent self-starter who quickly grasps instructions, asks clarifying questions proactively, and completes tasks without supervision.
Qualifications & Requirements
- Between one to three years’ experience in roles such as Executive Assistant, Operations Assistant, or Content Production.
- Experience using Google Workspace, project management tools like Asana, Notion, or ClickUp, and social media scheduling platforms.
- Preference for candidates based in Auckland, New Zealand to facilitate occasional in-person coordination.
Application Details
To apply, submit your resume along with links to 2–3 samples of content templates or design assets you have prepared, and include a brief note about your weekly availability. Precise attention to detail is critical; ensure the word "Integrator" appears in the subject line of your application email.