Executive Assistant

Company Overview

Established in 2003 by experienced real estate professionals, Europro operates as a comprehensive real estate investment and asset management firm. The company benefits from dedicated internal teams specializing in property management, leasing, finance, construction, and development. With a portfolio exceeding 27 properties spanning more than 6.5 million square feet and valued over $1 billion, Europro manages a diverse range of commercial properties including office towers, retail centers, and industrial facilities across Canada. The company fosters an entrepreneurial environment where staff members engage directly with senior leaders and undertake significant projects that add value for investors.

Position Summary

Europro is looking to hire an organized, dependable, and proactive Executive Assistant to provide support to up to three members of its Executive Team. The role is crucial in ensuring the executives maintain effective organization and daily operational flow. Responsibilities encompass comprehensive administrative support, complex calendar oversight, travel arrangements, and preparation for meetings. The position demands adaptability to fast-paced conditions and involves potential travel within Ontario.

Key Responsibilities

• Efficiently manage and coordinate calendars for company Owners and Vice President, handling scheduling of internal meetings, client engagements, and conference calls.
• Arrange all necessary travel logistics including booking flights, accommodations, car rentals, and ground transfers; manage and prepare expense documentation for approval.
• Support meeting preparation by compiling materials, drafting agendas, and producing relevant printouts; attend selected meetings to record precise and actionable minutes as requested.
• Act as a courteous and professional liaison for internal team members and external visitors, including screening phone calls and emails in line with instructions.
• Assist in drafting, formatting, and editing documents such as letters, memos, spreadsheets, and PowerPoint presentations.
• Organize and maintain digital and physical executive documents and files; contribute to general office operations, including mail handling and coordinating team events.
• Manage various ad hoc projects assigned by leadership.

Qualifications and Experience

• Minimum three years’ experience in administrative roles, preferably supporting senior managers, executives, or leadership groups.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and solid technological aptitude.
• Strong attention to detail combined with excellent time management skills and the ability to prioritize workload effectively.
• Exceptional oral and written communication skills, coupled with a polished and professional approach.
• High standards of confidentiality and integrity in managing sensitive communications and business data.
• Positive, adaptable attitude with eagerness to assist wherever necessary.
• A Bachelor’s degree in business administration, communications, or a related discipline is preferred.
• Demonstrated professionalism, discretion, and dedication to preserving the credibility of the President’s office.

Additional Information

This full-time opportunity is located in Toronto, Ontario. Europro provides competitive salary packages and benefits. Candidates who are self-driven and thrive in dynamic environments are encouraged to apply. Travel within Ontario may be required. Only applicants selected for interviews will be contacted by the company.