Executive Assistant

Role Overview

This full-time position based at Sikandra, Agra, involves providing comprehensive executive administrative support to company leadership, combined with oversight of human resource functions, event management, corporate travel, and vendor coordination, all maintained under strict confidentiality.

Key Duties

• Manage leadership calendars, organize meetings, monitor action items, prepare reports, presentations, and document Minutes of Meetings promptly and accurately.
• Administer HR operations including candidate screening, interview scheduling, onboarding and exit formalities, maintaining HRIS master data, monitoring attendance, aiding payroll processes, and fostering employee engagement initiatives.
• Coordinate all aspects of domestic and international trade exhibitions, including stall design, vendor liaison for quotes, registration processes, and on-site display setup.
• Oversee global travel arrangements encompassing visa procurement, flight bookings, and hotel accommodations, along with managing office facilities and day-to-day administrative tasks.

Performance Metrics

• Maintain precise calendar scheduling, comprehensive meeting documentation, and ensure timely closure of action points.
• Guarantee error-free maintenance of employee records, accurate attendance tracking, and payroll input consistency.
• Ensure exhibition logistics are executed punctually within allocated budgets.
• Facilitate efficient recruitment processes and smooth onboarding experiences for new hires.

Preferred Skills and Qualifications

• Demonstrated proficiency with MS Excel, Word, PowerPoint, Google Sheets, Canva, and HRIS or Applicant Tracking Systems.
• Strong capabilities in communication, vendor negotiation, multitasking, effective time management, coupled with high levels of discretion and integrity.

Experience Requirements

Candidates should have prior experience in executive assistance, HR operational management, office administration, or coordinating corporate events.