Executive Assistant
Ministry of Business, Innovation and Employment
Wellington, Wellington Region, New Zealand · Full Time
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- Experience
- Any
- Salary
- NZD 72,869 – NZD 81,848 / year
- Openings
- 1
- Posted
- 4 days ago
- Work mode
- In office
- Eligibility
- Applicants must be New Zealand citizens or hold a Permanent Resident visa in New Zealand to be eligible.
- Resume
- Required to apply
Where you'll work
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Job description
About the Role
Join the Ministry of Business, Innovation and Employment (MBIE) as an Executive Assistant supporting senior leadership within Immigration New Zealand. This fixed-term, 12-month secondment opportunity is based centrally in Wellington and offers a key role providing high-level, confidential support to a General Manager. Your expert assistance will be critical in helping senior leaders prioritize responsibilities, coordinate decisions, and achieve impactful outcomes for New Zealanders.
Key Responsibilities
- Efficaciously managing intricate calendars, meetings, and appointments.
- Organizing both domestic and international travel plans.
- Producing polished briefings, correspondence, reports, and presentations.
- Handling sensitive communications with utmost discretion.
- Monitoring and following up on key action items and priorities.
- Coordinating internal/external meetings, engagements, and events.
- Establishing and nurturing strong relationships across MBIE and external parties.
- Driving improvements in administrative systems and procedures.
- Offering guidance and support to team administration members as needed.
Desired Skills and Experience
- Demonstrated background in senior executive support roles.
- Outstanding organizational and time management abilities.
- Excellent interpersonal and communication skills for relationship building.
- Adeptness at managing multiple priorities in fast-paced environments.
- Strong judgment, initiative, and problem-solving expertise.
- High standards of professionalism, integrity, and confidentiality.
- Experience in the public sector is a plus.
- A collaborative mindset and commitment to team success.
Eligibility
Candidates must hold New Zealand citizenship or have a New Zealand Permanent Resident visa to be considered for this role.
About MBIE
MBIE aims to foster a robust, high-performing economy that enhances the quality of life for all New Zealanders. Through collaboration, MBIE supports business productivity and international competitiveness, promotes workforce participation opportunities, and strives for affordable quality housing.
MBIE's work culture is rooted in core values emphasizing teamwork, courage, future-focused development, and ownership, which align with its Māori identity, Hīkina Whakatutuki, symbolizing uplifting success. The organization is committed to honoring Te Tiriti o Waitangi by forging enduring partnerships with Māori communities and iwi to address systemic issues and create opportunities.
Additional Information
- Salary: NZD 72,869 to 81,848 per annum plus KiwiSaver contributions.
- Role Type: 12-month fixed term secondment.
- Location: Central Wellington, New Zealand.
- To apply, submit a CV and cover letter detailing suitability.
- Applications close on Thursday, 20 August 2026.
Industry
Government Administration