Executive Assistant - Permanent Role

About Expert360

Expert360 connects over 42,000 top professionals globally, providing a premier talent network across Australia and New Zealand. The platform enables seamless integration of curated talent with client teams, aligning with their mission and culture to support strategic growth. The company fosters principles of choice, flexibility, and empowerment, aiming to redefine the future of work.

Role Overview

This is a career-focused opportunity for an Executive Assistant to offer impactful support in a dynamic technology setting. The role involves close collaboration with a Chief of Staff and a dedicated support team, directly supporting a company founder within a trusted and tight-knit executive support framework.

Key Responsibilities

• Efficiently manage a complex, evolving calendar by safeguarding critical time and prioritizing key engagements.
• Handle an active inbox with discretion, clarity, and sound judgment.
• Arrange comprehensive domestic and international travel plans, including itineraries, expense management, and other logistics.
• Prepare thoroughly for meetings, organize necessary materials, and sustain a smooth leadership operational flow.
• Develop and maintain strong working relationships with internal departments, external partners, and the broader support community.
• Proactively anticipate needs and resolve challenges quietly and effectively behind the scenes.
• Provide impeccable “white glove” service characterized by exceptional attention to detail, ensuring every element, from offsites to personal touches, is flawlessly executed.
• Identify operational inefficiencies and implement innovative, faster, and smarter working methods.

Candidate Profile

• Possess at least 3 to 4 years of Executive Assistant experience supporting senior leadership within fast-paced environments, demonstrating professionalism, maturity, and credibility at an executive level.
• Show a sincere long-term dedication to the Executive Assistant career path.
• Exhibit high emotional intelligence, self-awareness, and a collaborative, low-ego approach.
• Demonstrate a strong commitment to exceeding the basics, elevating tasks, and meticulously handling details frequently overlooked by others.
• Confidently manage shifting priorities, sensitive data, and last-minute requests under pressure.
• Effective in concise verbal and written communication with decisive action-taking ability.
• Adapt quickly and thoroughly understand complex business environments through strong learning agility.
• Proficient in Google Suite, Slack, and contemporary productivity software.
• Experience with AI tools for enhancing productivity or communication is advantageous.

Working Arrangement and Benefits

This permanent full-time role is based in Sydney, operating largely from 8:00 to 17:30 hours, with flexibility for urgent matters requiring attention outside normal hours, managed with good judgment to preserve work-life balance.

• Competitive base salary complemented by equity options.
• Comprehensive benefits package and significant investment in professional growth.
• A supportive, high-growth environment working closely with senior leadership.