Executive Assistant

About the Role

This position is pivotal in linking clients, the Leadership Team, and the office environment. Rather than simply managing schedules, you will be the essential coordinator who ensures seamless operation across all fronts.

Key Responsibilities

• Send weekly reminders to clients to ensure no sessions are missed.
• Manage WhatsApp conversations to confirm weekly appointments and handle any required rescheduling efficiently.
• Attend to in-person client refreshments, ensuring thoughtful small details are met.
• Distribute the upcoming day's schedule to all team members every evening to keep everyone prepared.
• Anticipate the Leadership Team's weekly commitments and keep them informed.
• Arrange travel and accommodation for the team precisely as needed, eliminating any secondary arrangements.
• Maintain fully stocked supplies for the office, including refreshments, snacks, stationery, and cleaning items.
• Oversee petty cash with diligent and transparent documentation.
• Collaborate closely with office management to ensure daily readiness of the workspace.
• Support the Leadership Team with their personal daily requirements as necessary.
• Serve as the primary liaison with the accountant handling TDS, payments, and related matters.
• Send monthly payment reminders to clients regarding outstanding dues.
• Keep precise records of payments received and pending payments.
• Manage and reconcile petty cash records accurately.

Required Skills and Attributes

• Highly organized and proactive, with a reputation as a reliable point person.
• Practical experience managing business operations and administrative backend tasks.

What We Offer

• Exposure to the daily workings of a high-performance brand with substantial responsibility.
• Opportunities for real ownership that directly influence business operations without trivial tasks.
• Diverse day-to-day tasks ranging from client interaction to cash management.

Location & Work Mode

This role is based onsite in Mumbai, Maharashtra.