Executive Assistant – Media & Entertainment

Job Overview

We are seeking a skilled Executive Assistant to provide dedicated support to two senior leaders within a rapidly expanding global media and entertainment organization. The group encompasses a broad range of creative enterprises including TV and film production, digital content, and entertainment. This role is embedded in a compact, collaborative central team of approximately 10 colleagues, offering a unique mix of small-office atmosphere combined with exposure to a large, dynamic entertainment group.

Key Responsibilities

• Manage and coordinate complex, intertwined diaries for two senior executives.
• Oversee inbox priorities, ensuring timely follow-ups and management.
• Arrange and adjust domestic and international travel plans dynamically.
• Organize board meetings, corporate events, off-sites, and social celebrations.
• Coordinate participation in industry events, festivals, dinners, and related hospitality activities.
• Develop strong working relationships with other Executive Assistants, senior stakeholders, and cross-functional teams within the organization.
• Serve as the professional and welcoming representative of the company for visitors, partners, and guests.
• Ensure smooth office operations and foster a vibrant, connected workplace culture.
• Anticipate challenges and proactively propose practical solutions.
• Maintain utmost confidentiality in handling sensitive information.

Candidate Profile

• Minimum 4–5 years experience as a PA or Executive Assistant, preferably within television, media, entertainment, or similarly fast-paced creative industries.
• Personable, engaging, and approachable with exceptional interpersonal skills.
• Proactive thinker who stays ahead of tasks and issues.
• Confident in decision-making and persistent in driving initiatives to completion.
• Composed under pressure, especially when changes occur with diaries, travel, or priorities.
• Keen learner with genuine interest in business operations and the creative sector.
• Highly organized with strong attention to detail and excellent problem-solving abilities.
• Trustworthy and discreet with sensitive and confidential information.
• Passionate about media, entertainment, and culture, and enthusiastic about contributing to office camaraderie.

Additional Information

Role is based in London, requiring a hybrid work model with presence in the office at least Tuesday through Thursday, operating hours from 9am to 6pm. Salary is between £45,000 and £50,000 annually. We value diversity and inclusion and encourage candidates from various backgrounds to apply. Discrimination on grounds of age, disability, gender identity or expression, marital status, pregnancy, race, religion, sex, or sexual orientation will not be tolerated.