Executive Assistant

About the Role

The Signet Collection is seeking an accomplished Executive Assistant to provide dedicated support to the Managing Partner and his family/business ventures across The Signet Collection and Ross & Ross. This position involves managing complex schedules, coordinating communication, and handling a variety of administrative tasks that keep the business running smoothly.

Our business crafts unique hotel experiences full of character and charm, requiring a highly organized and proactive individual to manage the intricacies of executive administration and contribute to our legacy of excellence. You'll also support Ross & Ross in their efforts overseeing traditional country house construction and heritage property restorations.

This role is based at our central office near Newbury, England, and demands full-time onsite presence, although occasional travel may be necessary. The office offers free parking facilities.

Key Responsibilities

• Managing a highly dynamic and detailed diary with precision to optimize scheduling.
• Arranging comprehensive travel plans ahead of schedule to ensure seamless logistics.
• Preparing and formatting board papers, presentations, and reports that enhance communication and professionalism.
• Efficiently managing email correspondence, prioritizing tasks, and tracking deadlines.
• Assisting in organizing corporate events that employees and partners anticipate and enjoy.
• Building and maintaining strong working rapports with colleagues, external suppliers, and visiting guests.
• Providing thoughtful reminders to senior leadership, such as encouraging breaks or meals.

Candidate Profile

• Technologically adept with a passion for administration and process improvement.
• Proven experience in administrative roles involving multiple digital tools and platforms.
• Confident organizer capable of managing stakeholders at all levels in a collaborative environment.
• Exceptionally sharp organizational skills with the ability to adapt in a fast-moving business setting.
• Highly discreet, trustworthy, and skilled in professional written and verbal communication.
• Capable of multitasking and prioritizing under pressure without losing focus on critical matters.
• Possesses a good sense of humor and remains calm amid changing plans.
• Previous experience supporting senior executives is preferred; however, attitude and approachability are paramount.

Benefits and Perks

• Competitive starting salary reflecting your skills and experience.
• Discount privileges at associated restaurants and hotels for you and your family and friends.
• Access to Stream, a financial wellbeing tool allowing early access to wages and saving options directly from salary.
• Comprehensive Wellbeing Hub powered by Hospitality Action offering 24/7 employee assistance, fitness programs, nutrition guidance, and counseling services.
• Annual leave entitlement of 20 days plus bank holidays, along with a day off on your birthday.
• Team recognition programs to celebrate milestones and achievements.
• Referral bonuses up to £1000 when recommending new talent to join the team.
• Long service awards including special dinners, complimentary hotel stays, theater tickets, and more.

Additional Information

This opportunity is ideal for someone local to the Newbury area given the onsite working requirement. The role is integral to ensuring the smooth running of executive functions and contributing to the vibrant culture of The Signet Collection. If you thrive on organization, enjoy proactive problem-solving, and want to enhance the efficiency of senior leadership, please consider applying.