Executive Assistant

About the Role

BNS Media is seeking a dedicated and meticulous Executive Assistant to provide comprehensive support to the Managing Director (MD) in Hyderabad. This full-time onsite position is suited for freshers or professionals with up to one year of experience, especially female candidates. The role demands strong organizational capabilities, proactive management of schedules, efficient handling of communications, and maintaining confidentiality in a dynamic media environment.

Key Responsibilities

• Oversee the MD's daily calendar, arranging appointments and meetings effectively.
• Coordinate internal and external meetings ensuring smooth communication flow.
• Manage phone calls, emails, and official correspondence with precision.
• Maintain organized records, reports, documents, and administrative files.
• Draft basic documentation, presentations, meeting minutes, and follow-up lists.
• Liaise with employees, clients, vendors, and other stakeholders on behalf of the MD.
• Monitor outstanding tasks, facilitating timely follow-ups and completion.
• Assist with travel planning and preparation for official engagements.
• Help prioritize the MD’s tasks, meetings, and deadlines to enhance productivity.
• Handle sensitive business and personal data with strict confidentiality.
• Provide day-to-day administrative and operational support to the MD.
• Collaborate with various departments to ensure task execution aligns with organizational goals.
• Manage urgent requests and ad-hoc duties as they arise.

Qualifications & Skills

• Open to freshers and candidates with up to one year of relevant experience.
• Background as a Personal Assistant, Executive Assistant, or Administrative Assistant is advantageous.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Familiarity with MS Office and Google Workspace tools.
• Capability to multitask and manage varying priorities simultaneously.
• Professionalism with excellent follow-up and coordination skills.
• Integrity, confidentiality, and a responsible work ethic.
• Self-driven with initiative and adaptability to fast-paced media sectors.
• Educational qualifications such as a diploma or degree in Administration, Management, Business, or related fields are preferable.

Ideal Candidate Profile

The preferred candidate is punctual, well-organized, presentable, proactive, and solution-focused. They should be able to anticipate the MD’s needs and contribute to a smooth operational flow. Training will be provided to suitable new entrants.

Additional Information

• Location: Hyderabad, Telangana, India
• Work Type: Full-time, On-site
• Experience: 0 to 1 year
• Preference given to female candidates.