Executive Assistant

About the Company

This opportunity is with a well-established organisation operating across multiple Asian markets. The company fosters a fast-paced, cross-border work environment that offers high visibility to leadership and involvement in regional strategic projects.

Job Duties

• Manage complex calendar scheduling by prioritizing engagements and proactively resolving any conflicts.
• Arrange comprehensive business travel plans, including precise itineraries, accommodation bookings, transportation, and contingency protocols.
• Organize leadership, board, and external meetings, ensuring all logistics, documentation, and follow-up actions are handled efficiently.
• Prepare agendas, briefing materials, background data, and other resources necessary to support executive decision-making processes.
• Monitor leadership priorities and action points, liaising with relevant stakeholders to ensure timely completion of deliverables.
• Collaborate with teams across Singapore, China, Vietnam, and Indonesia to ensure smooth coordination of regional initiatives.
• Administer expenses, invoices, and maintain confidentiality of sensitive documents.

Candidate Profile

• Minimum of five years’ experience providing executive or administrative support in a corporate setting.
• Highly organized and proactive with the ability to anticipate needs, manage competing demands, and work independently to completion.
• Excellent stakeholder management capabilities and coordination skills, demonstrating discretion handling sensitive or confidential business matters.
• Flexible and reliable, maintaining accuracy and professionalism even when priorities shift unexpectedly.
• Proficient in Microsoft Office suite, expense claim systems, virtual collaboration platforms, and AI-based tools.

Benefits and Opportunities

This role offers a unique chance to work closely with senior leadership while gaining broad exposure to regional operations across Asia. It provides excellent prospects for career advancement within a prestigious, globally recognized firm.