EHS Document Control Specialist (12-month Fixed Term Contract)

Job Overview

Jabil is seeking a Document Control Specialist for its Environment, Health, and Safety (EHS) department. This role is available as a 12-month fixed-term contract based onsite at the Blanchardstown location in Dublin, Ireland. The position follows regular office hours and centers on managing and preserving the company's document control system to ensure precision, integrity, and easy retrieval of essential documents. The incumbent will support several departments by overseeing document lifecycles from creation to archival, in line with company policies and regulatory standards.

Primary Responsibilities

• Design, execute, and uphold document control systems and procedures consistent with organizational and industry standards.
• Oversee the distribution, revision, and retrieval of controlled materials such as specifications, drawings, procedures, and quality documentation.
• Ensure documents are correctly formatted, authorized, disseminated, and archived per established protocols.
• Perform periodic audits of the document management system to ensure compliance and identify enhancement opportunities.
• Provide training and assistance to staff regarding document control policies and software tools.
• Collaborate across teams to smooth document review, approval, and release workflows.
• Maintain meticulous records of document revisions, alterations, and distribution activities.
• Support both internal and external audit processes by supplying necessary documents and demonstrating procedural compliance.
• Introduce innovations to boost the efficiency and effectiveness of document control.
• Assist in creating reports and metrics related to document management.
• Develop and continuously support Power BI and Power Automate solutions tailored for the EHS department.
• Contribute to the creation and ongoing improvement of EHS programs according to local and corporate mandates.

Candidate Requirements

• A bachelor's degree in Business Administration, Information Management, or a related field, or comparable professional experience.
• At least two years' experience in document control, quality assurance, or allied disciplines, preferably within manufacturing or regulated environments.
• Skilled in document control systems such as PLM, DMS, and SharePoint.
• Comprehensive knowledge of document management concepts including version control and records retention policies.
• Demonstrated meticulousness and strong organizational capabilities.
• Ability to operate independently and collaboratively in a dynamic work environment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office suite including Word, Excel, PowerPoint, Power BI, and Power Automate.
• Familiarity with environmental and safety standards like ISO 14001 and ISO 45001 is advantageous.

Additional Information

Please be vigilant against fraudulent job solicitations. Official communication from Jabil will come via the company's job portal, an email with the @jabil.com domain, or direct phone contact from Jabil personnel. No payment requests will be made for interviews or employment processes. Personal sensitive information such as social security numbers or passport details will never be solicited via phone or email. If you encounter suspicious activities, report to local authorities. Any fraudulent listings should be reported to the hosting platform.