Document Controller

Job Overview

The Document Controller will manage the flow and control of all project-related documentation throughout its lifecycle ensuring accuracy, accessibility, and compliance with established protocols.

Key Responsibilities

• Manage incoming and outgoing project records aligned with defined procedures.
• Reproduce and distribute documents as necessary to project teams.
• Coordinate timely review, approval, and documentation processes effectively.
• Maintain comprehensive control of documents including cataloguing, posting, distributing, tracking, and compiling both hard and electronic copies at every stage of the project.
• Support project teams by coordinating document statuses and their distribution.
• Audit documentation to confirm all project files are current and that proper documentation protocols are followed by relevant parties.
• Ensure adherence to project documental control policies to maintain an organized document management system.
• Assist in managing change control and document control workflows for projects.
• Keep track of all document correspondences and transactions.
• Organize and archive documents systematically for easy retrieval.
• Complete requests, conduct searches, and respond to queries efficiently.
• Prepare and hand over final as-built documentation upon project completion.

Qualifications and Experience

• Possession of at least an O levels certificate or an equivalent qualification.
• A minimum of five years' experience in registry and document management roles.
• Strong skills in document control; familiarity with ISO 9001 standards is advantageous.
• Proficient with MS Office suite, especially spreadsheets, and experienced in managing file systems.
• Hands-on experience with Project Information Management and Electronic Document Management Systems (EDMS).