Document Controller

About Flynn

Flynn is a pioneering construction company operating throughout Ireland, the UK, and Northern Europe. The company focuses on critical environments including Data Centres, Life Sciences, Aviation, High Value Manufacturing, and Critical Logistics.

Role Overview

We are searching for a skilled Document Controller to become part of our dynamic project team based in Dublin. The role will require supporting the Site Project Team to manage all project-related documents according to industry best practices and aligned with Flynn’s Quality Management System.

Key Responsibilities

• Perform daily administrative duties within the project office to assist project management teams.
• Review and revise technical documentation such as manuals and workflow materials.
• Produce regular project status reports.
• Oversee the circulation of project documentation within the office.
• Develop and implement project file naming conventions in collaboration with the project team, consistent with Flynn and client guidelines as well as ISO19650 standards.
• Archive project files and ensure team members have access to necessary documentation.
• Support audit preparations to confirm compliance with regulatory and quality standards.
• Maintain office sign-in logs and timesheets.
• Adhere to project schedules and programming requirements.
• Place and raise purchase orders as needed.
• Arrange access for third parties and new/existing team members.
• Manage document transmissions via the SharePoint system.
• Handle the Change Management Process including preparation, management, and distribution of change alerts and orders.
• Provide training for new users on client internal document control systems.

Candidate Profile

• Minimum of two years’ experience in a document control role.
• Familiarity with software such as Procore, Asite, and BIM360 is advantageous.
• Experience using document management systems, preferably Procore or collaboration platforms such as BIM360/ACC.
• Construction industry experience is preferred.
• Understanding of ISO19650 standards relating to document naming, revision control, and suitability codes.
• Strong multitasking abilities.
• Dependable, enthusiastic, and reliable disposition.
• Ability to work independently and collaboratively within a team.
• Excellent communication skills and high proficiency in written English.
• Outstanding organizational skills to ensure accurate and complete document management for tenders.
• Proficient with Microsoft Office applications (Excel, Word, PowerPoint).
• Fluent English language skills.

Compensation and Benefits

Flynn offers a competitive compensation package that may include base salary, pension and life insurance, healthcare, and travel allowances.

Diversity and Privacy Notice

Flynn is committed to equal opportunity employment. Details on the company’s privacy practices are available upon request.